USAID Jordan Himaya Activity Hiring for Finance Manager – Jordan Himaya a DAI at Amman, Jordan Full Time

Project Background:

The Jordan Himaya project is a USAID-funded activity that aims to enhance access to and quality of essential services and protection for survivors of gender-based violence (GBV) in Jordan. The project has two outcomes: 1) survivor-centered institutional capacity improved, and 2) legislative frameworks for protecting survivors and responding to violence strengthened. To achieve these outcomes, the project will apply a survivor-centered systems-strengthening approach to improve prevention, response, and protection services, and to support the development and implementation of survivor-centered legislation and policies. The project will work with and through local partners, including a Jordanian partner consortium and an all-Jordanian key personnel team, to leverage their expertise and ensure the sustainability and impact of the project interventions. Outcome 1 will inform research, advocacy, and policy changes in Outcome 2, while reforms supported under Outcome 2 will be implemented and enforced by institutions and service providers that have gained stronger capacity under Outcome 1.

 

Role’s Purpose:

The Finance Manager plays a key oversight and administrative leadership role in the project. S/he will oversee compliance with the project’s Field Operations Manual (FOM), USAID regulations, Contractual Agreement requirements and limitations, financial policies, procedures, controls, and reporting systems. The Finance Manager ensures compliance with all accounting and financial reporting functions, oversees cost and general accounting, accounts receivable/payable, payroll, risk management, and partner relationships, audit backup documentation, and directly supervises and supports the project’s Accountant. S/he will be responsible for conducting cash flow analyses and other reporting to assess the project’s overall financial well-being. The Finance Manager will be responsible for conducting financial analysis to assess the project’s financial performance, identify trends, and provide strategic recommendations to optimize spending, resource allocation, and budget utilization. The Finance Manager may be called upon to assume main accounting responsibilities when needed or perform any other related duties as assigned.

 

Key Duties and Responsibilities:

Management

• Responsible for actively participating in the preparation and monitoring of the project’s budget.
• Responsible for providing training, guidance and direction to project Accountants and Finance Assistants.
• Responsible for gaining comprehensive knowledge of project’s Field Operations Manual (FOM) and for identifying areas where policies, procedures and/or practices may not be fully aligned with project practice and advising project management with options and recommendations.
• Responsible for providing training to staff on finance procedures and documentation requirements.
• Understand DAI and USAID rules, regulations, processes and systems for compliant project implementation.

 

Financial Reporting

• Develops and maintains reports of the status of financial management activities (i.e., monthly and quarterly reporting).
• Responsible for ensuring that the project assets/inventory report is balanced against the general ledger/field accounting system prior to submission to USAID.
• Responsible for ensuring that any/all contractual financial reporting requirements are identified and complied with in a timely and accurate manner.
• Ensures that tax reporting procedures are well documented to facilitate preparation and submission in a timely manner.
• Reviews and submits monthly reconciliation reports.
• Monitors and submits advance, commitment, and grant reports as applicable.
• Develops and submits other project reports necessary and based on registration requirements to local authorities.
• Oversees the reporting of expenses by satellite office.
• Monitors and reports on partner/vendor payment schedules and obligations.
• Provides annual budgets of expenditure and quarterly forecasts against budget statements (accruals, pipelines, etc.) as applicable.
• Conducts regular financial analysis to assess the project’s financial performance and identify areas of improvement or potential risks.

 

Audit

• Manages preparation of internal and external audits.
• Coordinates with external auditors and ensures the timely and accurate provision of required financial documents and information for annual audits and any special audit requirements.
• Conducts daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with all regulations and the Field Operations Manual (FOM).
• Performs regular spot audits on project files.
• Ensures adequate backup documentation is uploaded to relevant system according to set deadlines.

 

Compliance/Policies & Procedures

• Ensures that accounting policies and practices are carried out in accordance with GAAP and local law standards; establishes and implements project internal controls in accordance with DAI policies, USAID rules/regulations, Jordan Country regulations, and the terms of the Contractual Agreement.

 

General Accounting/Financial Management

• Review wire requests for field project implementation.
• Conducts regular cash flow analyses to ensure the availability of funds and the accurate maintenance of bank balances.
• Responsible for accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments.
• Ensures the timely deposit of cash receipts.
• Responsible for ensuring petty cash is maintained at a feasible level for operational activities and that petty cash procedures are followed.
• Ensures the safeguard of bank checks, and cash receipts.
• Ensures proper segregation of duties within the Finance/Accounting Department.
• Manages banking relationships and coordinates periodic updates for checking account signers.
• Reviews and approves bank reconciliations performed by the field accountant.
• Prepares and reviews project cost data prior to submitting Oracle data reports to DAI Washington.
• Maintains file management systems for soft and hard copy documentation.
• Establishes guidelines for maintaining sub-awards and other partnership files and activities as applicable.
• Maintains files on subawards/procurement/subcontractor documents and modifications as applicable.
• Directs the schedule of financial activities to ensure the timely preparation of budget related reports.
• Supervises periodic cash counts.
• Ensures non-billable expenses are reviewed and kept to a minimum.
• Ensures that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines.

 

Travel Advances & Reimbursements

• Follows and maintains procedures to ensure accurate and timely payment of travel advances, reimbursements for staff and partner travel.
• Establishes and maintains procedures for the timely reconciliation of travel advances, ensuring accuracy and compliance with financial policies and regulations.
• Regularly reviews outstanding travel advances and aging reports to verify their accuracy and resolve any discrepancies or issues promptly.

 

Payroll

• Manages the payroll process to ensure timely and accurate processing and review of all payroll transactions, while assuring compliance with established employment agreements and any modifications.
• Review and approves overtime expenses, if applicable, according to the Project Schedule of Authorities.
• Ensures staff compliance with the timekeeping policy and maintains accurate recordkeeping related to staff attendance and working hours.
• Act as a backup for payroll processing when necessary, stepping in to ensure continuity and accuracy in payroll management.

 

Financial Systems

• Oversees and monitors the effective and accurate use of the field accounting system, cloud software for backup documentation, DAI’s project management system, etc.
• Communicates with home office system support teams to troubleshoot and resolve any technical issues related to financial systems or project operations.
• Provides training and support to finance staff to address any knowledge gaps and ensure they are proficient in using the financial systems effectively.
• Ensures that voucher files and relevant financial documentation are scanned and uploaded to DAI’s electronic filing systems in a timely manner.

 

Supervisory Duties

• Trains, supervises, and maintains a supportive and mentoring role with finance staff; offering guidance and professional development opportunities to enhance their skills and knowledge.
• Plans, assigns, and directs work to the finance team, ensuring effective delegation and allocation of responsibilities.
• Conducts regular performance appraisals for finance team members, providing feedback and addressing any performance issues.
• Addresses and resolves any problems or conflicts within the finance team, fostering a positive and collaborative work environment.
• Upholds DAI ethics and values in all aspects of team management.

 

Qualifications

• Bachelor’s Degree in Accounting, Finance, Business Administration or equivalent. An advanced degree, MBA, or equivalent is preferred.
• 9+ years of relevant experience and progressive responsibility in finance and accounting, office administration, project operations at the senior level of an organization.
• Experience managing budgets of $10 million or more.
• Minimum 2 years of experience managing USAID-funded projects.
• Experience leading and managing the financial aspects of USAID projects, including a demonstrated understanding of applicable finance-related USG contracting regulations.
• Experience supervising staff.
• Experience with enterprise accounting software and Microsoft Office suite.
• Demonstrated knowledge of internal controls and audit processes (e.g., procurement, local subcontract agreements, etc.).
• Prior experience working in Jordan.
• Professional proficiency in English is required.

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APPLICATION LINK:

https://fs23.formsite.com/OLJTgx/rad3o9njud/index

 

APPLICATION INSTRUCTIONS:

Applications must be submitted through the above Formsite link to be considered, applications through Akhtaboot will not be reviewed. Select the position in which you are interested in applying for, fill out the required information, and upload CV. Applicants are encouraged to apply as soon as possible as interviews will be conducted soon. Please note, due to the volume of applications that we receive and the urgency to fill-up positions, only shortlisted applicants will receive notification on next steps.