This is an administration and operation role that primarily focuses on coordinating, maintaining records, issuing/receiving vehicles, and evaluating various work-related tasks in accordance with the company rules and regulations.
Essential Duties and Responsibilities
. Coordinate the delivery of keys and vehicles and paperwork to the drivers.
. Coordinate repairs, recalls and all scheduled maintenance of vehicles as needed.
. Make sure keys, vehicles and fuel cards are issued and returned as in same condition.
. Coordinate pick up and drop off vehicles from Police station/Auto company when necessary.
. Vehicles inspection upon issuing & receiving for damages and to inform driver about damages/mishandling etc.
. Guide and train drivers about vehicles mishandling charges and penalties.
. Maintain and keep accurate records of vehicles used by the drivers.
. Maintenance/repair estimations from service providers to verify and to ensure charges are meeting with contract terms and conditions as well as maintain this record for each vehicle.
. Keep Fleet Manager informed of current issues with vehicles and service providers reported by drivers.
. Ensure vehicle registration, Food delivery permit and delivery permit is up to date.
. Ensure to train the guide driver about safety of the vehicles, cleanliness, and no smoking/eating policy to implement and coordinate with quality team to ensure the rules are followed.
. Provide clarity on invoices provided by service provider needs to be verified and ensure to match with estimations and approvals.
. Track and monitor vehicles activities using GPS system provided by company.
. Maintain the data for misuse vehicles and record the deduction for each driver.
. Support team for other tasks i.e., collecting data for 3PL’s bikes/cars etc. investigation and ad hoc task by department manager.
. Maintain the incident report for all the accident vehicle record.
. Coordinate with the vendor for the replacement.
Qualifications and Experience
. Arabic language fluency is required.
. Must be able to use G-Sheets, and MS Office
. Must have knowledge to inspect vehicles for damage and repairs.
. Must have 1 to 2 years experience in Fleet industry.
Skills and Abilities
. Effective time management
. Multi-tasking
. Pro-active
. Organizing skills
. Effective teamwork
. Process oriented
. Ability to communicate effectively in English/Arabic/Hindi including writing skills.
. Initiative, ability to manage own time.
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