International Committee of the Red Cross (ICRC) Hiring for Import & Export Officer (مخلص جمركي) at Amman, Jordan Full Time

PURPOSE, SCOPE AND IMPACT

• Ensures that all imported, exported and in-transit goods are moved in line with the Custom regulation in force and the Free Zone rules.
• Advises on all issues related to movements of goods in transit, imported or exported.
• Liaises with permanent Government officers of Free Zone & Customs based at ICRC’s Private Free Zone

MAIN ACCOUNTABILITIES, DUTIES AND RESPONSIBILITIES

Import and Export clearances arrangements

• Handle the customs formalities in coordination with customs authorities, clearing agents and colleagues from supply chain, warehouse and transport units for all incoming and outgoing shipments in line with the Jordanian law and customs rules.
• Coordinates with transport activity in order to timely release of the exported cargo;
• Together with ICRC Quality control unit, follow up and coordinate with the JFDA (Jordan Food Drug Association) for the imported food items to be distributed in Jordan.
• Organises received permission from the FDA for import with the Health department and the medical Logician.
• Preparing and processing invoices related to preparation of customs declarations for incoming & outgoing ICRC shipments. 

Transit Consignments:

• Organizes and follow up of transit customs formalities and Free Zone deposit applications through maintaining dialogue and preparing all necessary documentation and customs inspection arrangements in order to store relief material at the free-zone for the duration of transit.
• Ensuring the proper closure of files (disposals, vehicle and assistance goods exported from the Free Zone).

Exemptions, Registrations, Extensions and Renewals:

• Ensures that the required documentation is correctly established in order to cleared and exempt received items;
• Processes and forwarding to the different Jordanian authorities (Custom department, Traffic department, Telecommunication office, Ministry of Health, etc…..) the various forms required to maintain specific stocks in the Free Zone (food transfers, IT material, Vehicles…….) in coordination with the Supply Chain Manager.
• Coordinates customs clearance after reception of Foreign Affairs Ministry exemption for special consignments (IT material, Personal effects, etc….);
• Coordinates with the FDA authorities import permission for medical equipment, food items and drugs. Ensuring samples are submitted for testing and quality control and the follow up of different departments of the FDA;
• Registers of ICRC vehicles upon reception in Jordan by issuing Jordanian Temporary Entry licenses, Follow up of licenses with annual renewal. The above also applies for expatriates’ private vehicles;
• Manages with relevant authorities (MoI) the permission for the export and or transit procedure of armoured vehicles.

Miscellaneous:

• Maintains day-to-day communications on pending files with the Supply chain / Logistics staff, Transport Unit and Regional Transport Manager;
• Keeps day to day communication and cooperation with customs officer based at the warehouse and workshop complex.

• Together with the ICRC responsible department, follow up and coordinate with Jordan Customs, JSMO (Jordan Standard & Metrology Office), Traffic, and Telecom or any government authority for the imported items submitted to a specific regulation (tyres, Telecom, IT materials, etc….)

• Support the delegation with regards to the customs issues and updates supervisor(s) on customs rules and regulation;
• Entertains a constructive dialogue and be supportive with all departments;
• Makes a proper follow-up on documentary requirements and on the delivery status of the shipments;
• Participates actively in the internal logistics meeting and informs accurately on the active files.

Administration, filling and archiving:

• Files and proper handling of all the documents related to the ImpEx task
• Archives the files in a cabinet on a regular basis and within same month
• Submits supplier’s invoices to Finance within 10 days from receipt date
• Uses Transport and Impex STM for all correspondence and allocates the relevant person, handless and closes every request once completed
• Maintains and monitor the ImpEx register on team space.   

Reporting

• Reports on the occurred problems without any delay to the ImpEx Manager
• Establishes weekly progress reports on status of shipments
• Updates JDE-Impex, Profile and other databases
• In absence of the ImpEx Manager, attend to the weekly meeting(s) in order to report ImpEx activity and issues and, advise eventual inquiries for the next shipment to plan
• Update the Ongoing Shipment Table in the Team Space
• Provides daily feedback to the ImpEx Manager on all activities related to his work:

Administration

• Establishes coherent transport files that fulfil the criteria to receive tax returns and to document transport activities.
• Perform administrative work is on time (R/O and P/O procedures, financial forecast on transport, payment of invoices, etc.)
• Knows, applies and complies with all the administrative procedures linked to his/her work (financial time reporting, follow up on freight payments and eventual container deposits and demurrage) keeps the files up-to-date at all times.
• Draft claims related to ImpEx operations and submits to the ImpEx Manager.
• Knows, applies and complies with all the administrative procedures linked to his work (financial  time reporting, follow up on payments and eventual other issue/concerns) keeps the files up-to-date at all times
• Establishes proper files allowing to track back Free Zone and Customs issues.

Treatment of information

• Registers and treats information (freight quotations and privileged freight concessions) accurately and confidentially
• Maintains regular contacts with potential transporter/freight forwarder incl. transport associations and establishes minutes for proper follow-up

Support to the LSC and the LSC’s training centre

• Participates actively in the internal logistics meeting and informs accurately on the active files.
• Adhere to existing working practices, methods, procedures, and respond positively to new and alternative systems.
• Be able to brief ICRC Logistics’ new comers and Transport Officers about shipping rules and regulations.

Support to the Delegation

• Support the delegation with regards to the customs issues
• Responds efficiently to all ICRC’s inquiries with regards to Custom, Minister of Foreign Affairs, JSMO (Jordan Standard Metrology Office), JFDA (Jordan Food Drug Association) Traffic, and Telecom or any government authority;
• Be able to advise other departments (WatHab, EcoSec, purchase, etc….) Project / operations planning in term of Import – Export regulations and procedures.
• Entertains a constructive dialogue with the client delegations and the LOG_TSP/GVA, informs on the status of consignments

Support to Delegate in Charge

• Advises on new developments on freight and clearing issues, shares relevant information related to the pricing and eventual freight increases.
• Acts as reference point during ImpEx Manager’s absences in terms of transport and customs issues.
• Presents synthesis of problematic issues succinctly and accurately.

GENERAL DUTIES

• Be aware of the delegations’ objectives and activities
• Understand the three components of the Red Cross/Red Crescent Movement
• Apply the security rules at all times
• Respect and observe the staff regulations of the ICRC in Jordan.
• Respect and observe the ICRC’s Code of Conduct.
• The employee may be asked to perform other duties not covered in this job description as well as to provide support to other departments when and if necessary.

Minimum required knowledge & experience:

• High school level or Business and Administration education
• 4 years’ work experience in a similar field with excellent knowledge of the law and regulation
• Fluent in written and spoken English
• Excellent computer skills
• Confirmed capacity to implement general ICRC procedures
• Organized, accurate and methodical person, able to work independently, taking initiative and having a good understanding of ImpEx activities;
• Strong interpersonal skills, sense of responsibility, solid common sense and strong analytical skills;
• Valid driving Licence

Standard function description:

• Handles logistics files independently
• Implements and runs logistics procedures
• Maintain a good and trustful relationship with authorities

Interested to join? Apply now! The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.

Please Note: “The position will be filled once we find the right candidate”