COOPI -Cooperazione Internazionale Hiring for Project Manager Livelihood at Amman, Jordan Full Time

Terms of Reference: Project Manager  Livelihood

COOPI

COOPI- Cooperazione Internazionale is an Italian secular and independent humanitarian organization that fights against all forms of poverty to improve the world. It was founded in 1965 by Father Vincenzo Barbieri. Today, COOPI is present in 33 countries across Africa, Latin America and the Middle East, with both emergency and development projects carried out by expatriate staff (an average of 150 people per year) and national staff. The main institutional funders are the European Union, UN agencies, the Italian government, local authorities and other European governments.

COOPI in the Country

COOPI has been registered in Jordan since 2017, implementing projects in protection, education and livelihood. COOPI assists both the Syrian population and host community in responding to the effects of the Syrian crisis. COOPI is currently looking for a livelihood Project Manager to be hire in the frame of an upcoming  project funded by the Italian Agency for Cooperation Development (AICS).

Role

The Project Manager will have direct responsibility for the coordination and implementation of the AICS (Livelihoods) project. He/she is responsible for the execution of the project, in technical, economic/financial terms, in terms of managing field resources, and in terms of internal and external reporting in accordance with COOPI and Donor procedures. Ensures the achievement of expected results in the management of the budget, including the portion of activities/budget allocated to partners

Responsibilities

• Coordination: Responsible for the achievement of the project results and objectives and the respect of the procedures foreseen in the signed funding contract, both for COOPI and the project partners: coordination, management, execution and monitoring of the project, at all stages of planning and implementation according to the approved annual operational plans.
• Planning and management of activities: in collaboration with project staff, plans and monitors the progress of activities, in accordance with the contract signed with the Donor and the procedures of COOPI and the Donor.
• Administrative and financial management: In cooperation with the project administrator/administrative coordinator, plans all expenditures. Regularly checks all expenses incurred. Supervises the accounting and cash/bank account management of the project using the tools provided by the organisation. In cooperation with the project administrator and in coordination with the administrative coordinator, prepares the purchasing plan. Ensures compliance with the organisation’s and the Donor’s procedures when purchasing goods and services.
• Reporting: in coordination with the Head of Mission and the Administrative Coordinator, ensures the preparation, in respect of the deadlines, of all the financial and narrative reports – interim and final – foreseen by the project. S/he is responsible, together with the project administrator, for collecting and verifying the financial reports of the project partners.S/he Is responsible for the preparation of all formal communications and contract amendment requests (e.g. budget amendment, non-cost extention) of the projects s/he manages.
• Staff management: In coordination with the Head of Mission and in compliance with the rules/laws of the country and the COOPI country regulations, he/she is responsible to supervise the local staff to be employed in the project. Using the tools of the organisation, he/she evaluates the local staff employed in the projects and participates in the evaluation at the request of his/her direct superior. He/she coordinates and supervises the work done by all project staff in accordance with the organisation’s safety procedures. He/she is responsible for the initial and continuous training of local staff under his/her responsibility.
• Assets management: s/he is responsible for the proper management of all assets purchased for the project. For all goods purchased by the project updates the inventory, in collaboration with the Logistician and the Project Administrator.
• Institutional Relations: regarding the project for which s/he is responsible, it communicates with Donor representatives, local authorities involved in project aspects, project partners and beneficiaries, in accordance with the organisation’s guidelines. S/he is responsible to participate and update the cluster (UNHCR) regarding the projects under her/his supervision, identify potential new partner. Represent COOPI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of COOPI mandate, ethics, values and stand-point with regard to other actors.
• New project drafting: upon request of his/her direct superior and in cooperation with the project staff, drafts, writes and prepares all the documents necessary to submit new projects, in accordance with the organisation’s processes and procedures.

•  Accountability: ensure maintaining high confidentiality of information, up to date documents, including processes and verification. Inform the Head of Mission about any complaints received and or any data protection break.

Accomplish any other assignments given by supervisors.

Candidate’s profile

ESSENTIALS

• Higher education (bachelor’s or master’s degree) or an equivalent mix of experience and training in the humanitarian, development cooperation, international relations, or technical field of project implementation;
• At least 3 years of project management experience with demonstrable results
• Solid knowledge of international Donor reporting procedures/requirements, particularly AICS;
• Strong analytical and practical problem-solving skills.
• Strong supervisory skills and demonstrated ability to work as a team and coordinate with relevant stakeholders.
• Excellent interpersonal and written communication skills.
• Ability to organize work efficiently and deliver assignments in a timely manner, often under time constraints.
• Fluency in written and spoken English and Arabic.
• High proficiency in the use of standard office software applications (e.g., Microsoft Word, Excel, and PowerPoint);

DESIRERABLE

• Previous experience working in a consortium (preferred)
• Previous experience in working  supporting HBB and/or MSE
• Knowledge of Italian

How to apply

Interested candidates shall send a CV in English and a cover letter to [email protected] by the 15th  of Feruary, subject “ PM Livelihood”

Emails without subject and/or empty body will not be taken in consideration.