World Health Organization Hiring for 438025 – Administrative Assistant Job at Manama Full Time

Grade: G6

Contractual Arrangement: Temporary appointment under Staff Rule 420.4

Contract Duration (Years, Months, Days): 6 months

Job Posting: Jul 18, 2022, 7:19:08 AM

Closing Date: Aug 1, 2022, 4:59:00 PM

Primary Location: Bahrain-Manama

Organization: EM_BAA WHO Representative’s Office, Bahrain

Schedule: Full-time

IMPORTANT NOTICE: Please note that the deadline for receipt of applications indicated above reflects your personal device’s system settings.

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1. Background and Justification

• Purpose of the Position

Ensure effective and seamless administrative activities in WRO in the areas of budget, finance, procurement, human resources, general administration through coordinating the administrative services, oversee that deadlines are met and timely actions are taken.

2. Job Description

• Objectives of the Programme and the immediate Strategic Objective
  

To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.

• Organizational context (Describe the individual role of incumbent within the team, focusing on the intricacy and difficulty of working environment)

Under the supervision of the Head of Country Office, Bahrain, the Administrative Assistant is the focal point for all human resources (HR), procurement, finance and workplan budget responsibilities in the WHO Representative’s Office (WRO), coordinate and liaise with Human Resources unit (HRS), Budget and Finance unit (BFU), Global Service Centre (GSC), country offices and other stakeholders. Daily work is performed independently, and non-routine matters are discussed with the supervisor to obtain clearance/views on recommended course of action.

Established procedural and office guidelines are available. The incumbent is expected to exercise considerable judgment and initiative in the application of the guidelines, and select an approach to work where precedents do not exist.

*Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)

The incumbent will perform the following duties:

• Difficulty, Sensitivity, Nature and Importance of Work Relations
  

With whom (indicate title only) and for what purpose does the job require contacts?

3. Recruitment Profile

Competencies: Generic

Describe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.

• 1. Teamwork

• 2. Respecting and promoting individual and cultural differences

• 3. Communication

4. Moving forward in a changing environment

5. Ensuring the effective use of resources

Functional Knowledge and Skills

*Describe the essential knowledge and the skills specific to the position

• Ability to train other staff on administrative matters.
• Good analytical, planning and sound organizational skills;
• Stress and time management skills.
• Knowledge of WHO systems, procedures and practices is an asset

Education Qualifications

• Essential: Completion of secondary education supplemented by experience or training in finance/accounting and administration.

Desirable: University degree in business administration, social sciences or related field is an asset.

Experience

• Essential: At least eight years progressive experience in the area of administration, including experience in HR and/or budget and finance positions.

Desirable: Related experience in UN or international organization.

4. Use of Language Skills

Excellent knowledge of English and Arabic. French an asset.

Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)

• Excellent knowledge of Microsoft Office.
• Knowledge and ability to operate ERP systems is an asset.
  

ADDITIONAL INFORMATION

WHO Competencies

Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=

• This vacancy notice may be used to fill other similar positions at the same grade level
• Only candidates under serious consideration will be contacted.
• A written test may be used as a form of screening.
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
• Staff members in other duty stations are encouraged to apply.
• For information on WHO’s operations please visit: http://www.who.int.
• WHO is committed to workforce diversity.
• WHO’s workforce adheres to the WHO Values Charter and is committed to put the WHO Values into practice.
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
• WHO has a mobility policy which can be found at the following link: http://www.who.int/employment/en/. Candidates appointed to an international post with WHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.
• Applications from women and from nationals of non and underrepresented Member States are particularly encouraged.
• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:

(a) Your profile on Stellis is properly completed and updated;
(b) All required details regarding your qualifications, education and training are provided;
(c) Your experience records are entered with elaboration on tasks performed at the time.