Save the Children Jordan Hiring for Supply Chain and Fleet Officer at Amman, Jordan Full Time

JOB TITLE: Supply Chain and Fleet Officer 

TEAM/PROGRAMME: Supply Chain 

POST TYPE: National

External representation and communications: Level (3)

• -Contacts that require the exchange of detailed explanations or discussions on matters concerning policies, regulations, programs, and services and representation of SCJ at the local level or with mid-level counterparts within the relevant organization.

– Moderate impact on the reputation and performance of the organization 

CHILD SAFEGUARDING: Level (3) – the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

ROLE PURPOSE:

To implement the Supply Chain and Fleet function in the Save the Children Jordan Main Office. This role will manage Supply Chain and Fleet / duties and will support the Programme Field Manager of the senior management team on procurement and Supply Chain planning – Fleet and on the best use of Save the Children’s resources.

SCOPE OF ROLE:

Reports to : Procurement and administration Team Leader

Staff directly reporting to this post: 0-2 

KEY AREAS OF ACCOUNTABILITY:

• Supply Chain Management: Enhance the Supply Chain/procurement department and streamline the management of vehicle fleets, warehouses, and assets to support program delivery effectively.
• Compliance and Standards: Ensure adherence to Save the Children’s procurement procedures and country policies, briefing and supporting staff as necessary. Implement appropriate supply chain standards and procedures.
• Vendor Relations: Conduct market surveys and create a vendor roster. Ensure compliance with Save the Children and donor regulations for all procurements.
• Operations Management: Coordinate all supply chain and procurement services, establish distribution plans, and participate in procurement committee meetings. Maintain professional relationships with suppliers and support internal controls.
• Transport and Fleet Management: Oversee transport schedules, driver assignments, vehicle maintenance, and security. Monitor fuel levels, vehicle cleanliness, and mileage logs. Ensure safety, security, and compliance with regulations.

• Security and Safety: Prioritize the safety and security of supply chain operations and fleet management. Develop safety protocols, manage risks, and ensure compliance with regulations and emergency preparedness.
• Documentation and Reporting: Maintain organized procurement files, prepare monthly reports, and communicate security issues. Promote safe driving practices and compliance with speed limits.
• Stock Management: Implement effective stock management systems, ensuring transparent and efficient handling of materials from suppliers to end users, and monitor all warehousing transactions.
• Other Duties: Perform additional tasks as delegated by the Supply Chain Team Leader to ensure comprehensive workload coverage.

SKILLS AND BEHAVIOURS (Our Values in Practice)

Accountability:

• Takes responsibility for efficient resource management, and holds team and partners accountable for delivery of their responsibilities by delegating effectively, affording staff professional autonomy, providing the necessary development to improve performance, and applying appropriate consequences when results are not achieved;
• Creates a managerial environment across the Country Programme to lead, enable and maintain our culture of child safeguarding, achieving results together with children and role modelling Save the Children values.

Ambition:

• Sets ambitious and challenging goals for self and team, takes responsibility for own personal development, and encourages team to do the same;
• Engages and motivates others by widely sharing their personal vision for Save the Children;
• Future orientated, strategic and global thinker.

Collaboration:

• Builds and maintains effective relationships with team, colleagues, members, donors and
•  
• Values diversity as a source of competitive strength;
• Approachable, diplomatic, and supportive, with well-developed listening skills.

Creativity:

• Develops and encourages new and innovative solutions both on a personal level and by building and leading teams willing to take disciplined risks.

Integrity:

• Honesty, openness, and transparency;
• A strong commitment to Save the Children’s vision of a world in which every child attains the right to survival, protection, development, and participation.
•  A positive attitude and a strong commitment to encouragement a supportive and collaborative work environment.

QUALIFICATIONS AND EXPERIENCE

Essential

• 5 years of experience in Supply Chain & Fleet Minimum – 1 year of experience with an International NGO
• Bachelor’s Degree related field 
• Experience in all technical areas of Supply Chain operations including procurement, transport/distribution, warehousing and stock management, fleet management, asset management, Safety and security and communications.
• Experience of developing / implementing a complex international supply chain to support different types of programmes, and coordinating resources to meet the programme objectives.
• Experience of working in remote field bases with limited infrastructure.
• Proven track-record in managing and supervising others in Supply Chain, including training and capacity building.
• Ability to synthesize and analyse complex information, and make clear, informed decisions
• Experience of advising and supporting others at all levels with Supply Chain aspects of a programme, including strategic thinking and planning.
• Ability to build relationships quickly with a wide range of people, both internally and externally.
• Excellent planning, management and coordination skills, with the ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.
• Strong communication (written and spoken), and interpersonal skills in English and Arabic