Sapphire Recruitment Consultants Looking for Executive Assistant (Saudi National), SAR 14,161-19,411 per month, Riyadh in Riyadh, Saudi Arabia Full Time

Job Description

Our client is seeking an experienced Executive Assistant to provide secretarial support to two or three Executives on a full-time basis and provide ad hoc coverage as assigned by the Office Manager. You need 3-5 years of experience as an EA within a large consultancy firm or multinational company.Description:

• Extensive management of on-line diaries, booking appointments and arranging meetings, updates as required
• Acting as back up in managing other Executives? and Principals? diaries when their EAs are not available
• Handling and screening calls for Executive/s
• Taking and passing messages to Executive/s in a timely manner
• Organizing conference calls as needed and maintaining call record for accounts purposes
• Monitoring Executives? email inboxes when they are out of the office or at meetings and acting as necessary
• Organizing interview times as part of our client?s appraisal system for Executive/s at appraisal time
• Organizing business travel and accommodation bookings for Executive/s and occasionally for other client staff on related projects
• Coordinating and preparing monthly expenses claims and fortnightly timesheet submissions for Executive and own expenses and timesheets by due dates
• Coordination of reimbursement of medical expenses for Executive/s and their families as part of the executive health scheme
• If in the office, organizing boardroom bookings and refreshments
• If external meeting, organizing all logistics
• Maintain and build good working relationships with Executive/s clients and their assistants via phone and email communication
• Proofreading and finalizing of documents when required i.e., presentations, proposals, letters
• Assisting Executive/s client team in copying of documents if needed
• Client database management and marketing assistance when needed. Keeping Executive/s own contacts databases up to date
• Assisting other EAs during busy periods
• Provide reception cover on an ad-hoc basis
• Assisting with the organization of our client?s events as needed including dinners and outside events

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