Royal Golf Club, Bahrain Hiring for F&B Events Coordinator Job at Ar Rifā` Full Time

The Royal Golf Club, Bahrain is excited to announce the exceptional career opportunity of Food & Beverage Events Coordinator. This is an ideal opportunity for someone who has events experience and who wants to further develop their skills. Qualified candidates will be highly motivated and looking to learn and progress their career with a Company experiencing a high volume of growth. This position requires Female Bahraini National.

Essential Duties

• Reviews all Event Orders on a daily basis to determine staffing levels, location set-up, related supplies and decorating materials.
• Ensures events are set up on time, the quality of the product and level of service delivered.
• Maintains and improves on an ongoing basis the presentation of all events at the facility.
• Processes event checks and related documents in accordance with established accounting policies and procedures to include recording events on the POS system.
• Responsible for addressing complaints and resolving problems.
• Assist department members that may include, but is not limited to: Assistant Banquet Manager, Banquet Bartender, Banquet Captain, Banquet Chef, Banquet Server, and Catering Coordinator.
• Responsible for implementing and maintaining excellent service to achieve guest satisfaction.
• Regular and reliable attendance.

• Incorporates safe work practices in job performance.
• Coordinate appointments and visits to see the facilities
• Gather information on each event from Golf Operations, Sales and Food and Beverage to achieve quality event results
• Prepare and modify event contracts as requested
• Prepare and distribute materials and forms for the delivery of the event
• Book event space in the system
• Attendance an events meeting on a weekly basis to plan event orders well in advance
• Propose new ideas to improve the event planning and execution process
• Keep track of event finances including invoicing and reporting
• Manage the post event service excellence questionnaire with clients

• Assists in developing sound sales strategies for golf events, corporate outings, food & beverages including catering, weddings and meetings throughout the year.
• Work closely with our Events Manager, Tournament Coordinator and Marketing Manager.
• Proactively up sells groups to include food & beverage, merchandise, rentals, Academy, etc.

· Develop contacts with area corporate, local business, civic organization, and charity groups to promote our facility venues.

· Manages and evolves relationships with key wholesalers.

· Maintains the ability to understand golf course inventory during different times of year, allowing the facility to maximize revenues with all round types and golf groups.

· Strategically utilizes and understands different revenue opportunities for the facility, including local resorts and clubs, online third-party providers, the local competition and other partnerships or relationships, which offer revenue opportunities.

• Maintains positive contacts with previous customers and follow-up on all initial contacts of.
• Create detailed client proposals and successfully negotiate contracts.
• Maintains positive contacts with current, past and corporate clients and follow up on all initial contacts of potential new groups.
• Liaise with clients to ascertain their precise event requirements and handle client queries to ensure all event details are handled flawlessly
• Books banquets, caterings, and corresponding recreational activities.
• Ensures proper management of all events
• Participates in pre-event presentations, property tours, and customer meetings.
• Maintains flexibility to take on new and different tasks as directed
• Screening telephone calls, inquiries and request, and handling them when appropriate
• Manage departmental tasks related to events coordination
• Maintains adequate stock of necessary supplies.

Job Knowledge & Requirements

· Minimum 3 years of related experience.

· Excellent written and oral communication skills (must be fluent in English and Arabic)

· Working knowledge of MS OFFICE applications, including Word, Excel and Power point

· A multi-tasker with an aptitude for problem solving, organizational skills and an eye for detail

· An understanding of confidentiality issues and the use of discretion

· Ability to communicate with people of all levels of management comfortably and concisely.

· Possess initiative and ability to work independently

Job Types: Full-time, Permanent