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ABOUT Relief International.
Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.
Position Summary.
Under the direct supervision of the WoS Finance Manager, the primary responsibility of the WOS Finance Assistant is to liaise regularly with Country Mission Hubs (3 Locations and Amman) Finance Focal Points on monthly finance reports, ensure books closing, accounts are properly reconciled, receivables and payable schedules are up to date..
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Responsible for ensuring monthly finance closing of the mission WoS Amman on time:
- Manage all accounting for WoS office in Amman, and conduct an daily posting.
- Process all office and staff payment on time.
- Collaborate with the Banks to ensure that queries related to payments are timely resolved (return payments, under/over payments of staff, suppliers and contractors incorrect account details etc).
- Establish a good tracking system for advances and ensure that clearance of advances is done on time.
- Maintain full computerized and up-to-date filing system for the WoS office in the Accounting System – Netsuite and Box for audit ready purpose.
- Liaise with Regional Support Office (RSO) Finance Senior officer for month closing
- Verify the WoS office expenses, expats allowances, travel claims and other cash payments.
- Process expats monthly salary advances and housing allowances payment in light of RI policies and appropriately book in NetSuite system
- Ensure monthly books are closed in NetSuite by month closing deadlines each month..
- Occasionally travel to Turkey, Iraq or other locations for gap filling of finance staff.
- Maintain custody of the office petty cash fund and make daily payments of approved transactions.
- Perform daily cash count and update status of bank book.
- Record payment vouchers daily in the cash and bank sub-journals and later in the Netsuite system.
- Prepare photocopies and/or scans of vouchers and other supporting documents as required for the monthly reporting package to HQ Finance.
- Support with Audit missions by sharing the support documents for audit sample
- Perform other duties as required.
Safeguarding
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Consistent with RI’s safeguarding and protection policies, ensure all people who come into contact with Relief International are as safe as possible.
QUALIFICATIONS & SKILLS REQUIREMENTS
This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
- University degree in accountancy, finance or business management. CMA/ACCA and other accountancy qualifications are desirable.
- Minimum 1 to 3 years of experience working in Finance or Accounting department in INGOs is preferred
- Experience of working in USAID/OFDA and Echo funded projects. Moreover hands on experiences of donor monthly/quarterly/annual financial reports.
- Comfortable to travel within the region on short notice, as and when needed
- Strong analytical and advanced MS Excel skills
- Solid understanding of USAID and EC donor’s compliance, reporting & regulations and GAAP principles
- Solid experience of working on similar role on MENA regional offices with other International humanitarian NGOs
- Good communicator, dietail oriented, team player
- Past experience of working on computerized accounting software (e.g. NetSuite, Sun system, ERP and etc.)
Success Factors:
- Conscientious with an excellent sense of judgment
- Ability to work simultaneously on multiple tasks
- Willingness and ability to work effectively with a wide variety of people
- Ability to work as part of a team and coordinate with project personnel
- Good spoken and written English
- Computer literate and strong organizational skills
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.
We value:
- Inclusiveness
- Transparency and accountability
- Agility and innovation
- Collaboration
- Sustainability
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Relief International is committed to protecting our staff and the communities we work with from abuse and harm including sexual exploitation, sexual abuse and sexual harassment.
All staff are expected to abide by our Code of Conduct. RI Has a zero-tolerance policy towards any behavior that violates its code of conduct, including sexual harassment, exploitation, abuse, as well as lack of integrity, corruption, and fraud. RI also adheres to strict safeguarding principles. |
