• Answering the phone calls
• Keeping a safe and clean reception area by complying with procedures, rules, and regulations
• Managing and monitoring all courier issues
• Controlling kitchen and meeting rooms as they are arranged in the required manner frequently
• Organizing the meeting schedule and preparing the meeting rooms as required
• Serving the visitors by greeting, welcoming, and directing them appropriately
• Notifying company personnel of visitor arrival
• Provide general support to visitors
• Assisting with a variety of administrative tasks, including copying, taking notes, and making a travel plan
• According to department demands, making all travel arrangements such as flights, accommodation, visa applications, car rentals, etc.
• Preparing reports related to travel arrangements
• Determining the needs and supporting their manager connected to the process of the procurement process
• Dealing with correspondence, complaints, and queries
• Supporting Department Manager to ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
• Monitor and maintain office supplies inventory
• Supporting Department Manager in monitoring and maintaining all technical & mechanical systems in the office
• Following and ensuring that all invoices have been received, approved and paid on time
• Checking the accuracy of work-related duties of the team members and ensuring the continuity of the process
• To follow up on the developments in their field and apply them according to their duties.
• Fulfilling and supporting the other work-related tasks given by Department Manager.

Education: High School Degree

Experience & Capabilities:

• Experience in similar tasks/fields is an added advantage
• Strong sense of responsibility and hardworking individual
• Respectful and courteous
• Cheerful, helpful, and a good team player