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Job Brief
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.
Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.
Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Support the CEO, as well as the executive team when needed, to ensure that company goals are accomplished and operations run efficiently
- Maintain and refine internal processes that support high-ranking executives company-wide, coordinating internal and external resources to expedite workflow
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
- Acting as the point of contact among executives, employees, clients and other external partners
- Managing information flow in a timely and accurate manner
- Maintain executive schedules
- Make travel arrangements for business trips
- Run errands for the manager
- Keep up with expenses and produce regular reports
- Respond to phone calls and emails for the CEO
Qualifications
- Bachelor’s degree in business management
- Executive assistant experience
- Strong communication and organizational skills
- Experience with databases, Microsoft Outlook, and calendaring software
