Move One Hiring for Receptionist Job at Dubai Full Time

Job Description

Responsibilities / Duties / Function Tasks

Meet and greet visitors, provide security badge, HSE information and specific documents (ie application forms)

Ensure visitors are looked after at all times, directs them to specific destinations and notifies appropriate person of visitor’s arrival.

Handle the Move One switchboard, provide information, direct callers appropriately and take and deliver messages.

Purchase and coordinate refreshments and/or snacks for guests, including for meetings, internal conferences and events.

Maintain a tidy and clean appearance of the reception area, kitchen and all common areas and conference rooms.

Responsible for tracking company owned equipment by maintaining Master Proof of Acceptance (POA) list and individual POA’s for each employee (for example – mobiles, laptops, building access cards, Health Insurance cards and parking cards).

Maintain Master Telephone list with list of allocated mobile phone, telephone plan, telephone limit etc and sharing information regularly with Finance department.

Responsible for incoming and outgoing facsimiles, mails, couriers, and the distribution of received mail to the concerned personnel.

Monitor office supplies’, inventory, ordering and distribution.

Monitor kitchen / pantry supplies’, ordering and replenishment.

Coordinate with the Move One telecommunication service provider (ordering handsets and sim cards, activating and deactivating services)

Update and maintain the company telephone list and office seating plan.

Assist Sr. Recruiter in preparing new hires and on-boarding documents.

Manage conference room booking and reservations.

Interact professionally with other employees, customers and suppliers

Provide general administrative and clerical jobs for other departments.

Perform other administrative tasks as required by the support team.

Skills

Minimum 1-3 years administrative or receptionist experience

Strong English skills (written and verbal)

PC applications: Word, Excel, Open office, Windows

Must hold a bachelors degree

Demonstrated ability to work in a proactively diverse and inclusive organization.

Excellent time management and multi-tasking skills

Works well under pressure.

Excellent attention to detail.

Job Type: Full-time