The Program / Department / Team (Program / Department Summary)
Mercy Corps has been present in Jordan since the 2002, helping citizens work toward building a more peaceful and hopeful future. Mercy Corps has been addressing the humanitarian needs in Jordan through a diverse portfolio of development and relief programs.
The Procurement coordinator will work within the Procurement department unit which falls under Operations Department. The Operations department ensures that systems and practices needed for the healthy and efficient operational support is present for effective implementation of MC Jordan’s programs/projects.
The Position (General Position Summary)
The Procurement Coordinator is responsible for enabling excellence in all major procurement functions in Jordan. He/she will have a focus on assisting the Procurement Manager on processing the large procurements needed by the different programs supporting up to 10 Mercy Corps projects, and managing the Procurement Team.
The Procurement Coordinator will oversee and be in charge of a demanding schedule of large procurements and tenders, along with coaching and building the capacity of the Procurement Team to be able to master all different types of procurement processes in compliance with the procurement policy (FP3). The success of the programs will depend on a strong relationship between Mercy Corps procurement, program and finance teams. He/she will be also in charge of building strong internal relations based on trust, integrity, competency, and extreme cooperation. The Procurement Coordinator will work closely with the Procurement Manager and other Procurement Team members to facilitate transparent flows of information, as well as to ensure accountability of on-time delivery of goods and services and proper planning from programs. The country program requires high-paced procurement to service a large development portfolio.
In the absence of the Procurement Manager or as required in terms of procurement activities volume; the Procurement Coordinator backstops the Procurement Manager in the functions in Jordan related to managing and following up with the team, following up with program managers, attending GMMs and other meetings as needed.
Essential Responsibilities
Contracts Management, Review and Approvals:
Managing Complex Small Procurements:
in compliance with Jordanian law and Mercy Corps/donor policies and raise any flags to the Procurement Manager if necessary.
Tenders Management and Facilitation:
in compliance with Jordanian law and Mercy Corps/donor policies and raise any flags to the Procurement Manager if necessary.
Tendering Process Review:
Special Circumstances Procurements:
Program Reporting:
Supplier Performance Management:
Team Management:
Personal Leadership:
Supervisory Responsibility
Procurement Officer, Procurement Assistant.
Accountability
Reports Directly To: Procurement Manager
Works Directly With: Procurement Manager, Senior Procurement Officer, Procurement Officer, Procurement Assistant, Logistics staff, Program Managers and staff, Finance Manager, Engineering Department, IT Department (Vendor Data Admins)
Accountability to Participants and Stakeholders
Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring and evaluation of our field projects.
Minimum Qualification & Transferable Skills
The successful Procurement Coordinator will be good at problem solving and self motivation, and has the ability to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with MC and donor regulations. S/he will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel, while demonstrating the ability to multi-task, meet deadlines and process information in support of changing program activities. S/he will be able to live and work closely with a diverse team of individuals and be willing to travel regularly to Mercy Corps field offices, project sites and supplier premises. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive on evolving and changing environments, and make effective written and verbal communication a priority in all situations.
Living Conditions / Environmental Conditions
The position is based in Amman, Jordan.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives.
We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained global impact.
We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
Job Description and Requirements Oxfam is a global movement of people working together to end the injustice of poverty. ...
Apply For This JobMaintain executive’s agenda and assist in planning appointments, board meetings, conferences etc. Attend meetings and keep minutes Receive and screen...
Apply For This JobCall for Applications Open to Internal & External Candidates Position Title Migrant Service Assistant (Multiple Positions) Classification, Position Grade...
Apply For This Job1. Job title: Project Assistant 2. Type of contract: Employment contract 3. Languages required: English and Arabic 4. Employment starting...
Apply For This JobJob Description and Requirements TERMS OF REFERENCE MID-TERM EXTERNAL EVALUATION TF-MADAD/2020/T04.255 – Prevention and Management of Non-Communicable Diseases through...
Apply For This JobJob Description and Requirements Position: Part-time IT Specialist Period of Performance: Part-time ...
Apply For This Job