The opportunity
The role is in place to be responsible for providing professional and efficient office management support to high profile trailblazing multinational clients.
The job holder will be a keen advocate of best practices and employ company policies and procedures as standard working practices.
We are hiring an ambitious and forward-thinking office manager to join our established and growing team in Riyadh.
Your responsibilities will include:
Monitoring all areas and dip check that previous issues have been dealt with or closed off satisfactorily.
Performing routine inventory duties including monitoring and maintaining current inventory levels.
Covering office manager duty cover including greeting of all guests and VIP visitors to reception.
Handling corporate events by assisting with the setup of venue and providing assistance to meeting requirements.
Ensuring that the look and feel of the reception area is maintained to a high standard.
Ensuring that calls are answered in a professional and timely manner and that all enquiries are dealt with in accordance with service standards and response times.
Demonstrating attention to detail and ownership of the processes relating to the areas of responsibility.
Assisting with booking meeting rooms and clients with reports as required.
Maintaining good relationships with clients and client focus (deliver to the client what we promise).
Being responsible for delivering superior customer service and developing key tenant stakeholder engagement by providing effective and timely communications to our tenants, stakeholders and client.
Managing the cleaning team on site and ensuring the office is clean and top notch.
Being responsible for managing multiple specialist and vendor and ensuring the work are scheduled and completed as committed to the client.
Coordinating with the respective team for any maintenance related issues at the site or escalating to line manager for assistant.
Managing pantry consumables and preparing an inventory.
Attending weekly meetings with clients and client representatives based at the KSA office.
Carrying out such other reasonable duties as may be required by the line manager.
About you
You will have a relevant degree qualification and be a member of a professional body. You have extensive experience as an office manager.
You are digitally savvy, can build lasting client relationships and lead strong, motivated teams. You will be hungry to grow your career and enjoy the opportunities Mace has to offer.
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