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WHO IS OUR CLIENT?
Petro Rabigh was founded in 2005 as a joint venture between Saudi Aramco and Sumitomo Chemical. The plant is valued at about US $10 billion and originally produced 18.4 million tons per annum (mtpa) of petroleum-based products and 2.4 mtpa of ethylene and propylene-based derivatives. Petro Rabigh II is an expansion project valued at US $9 billion that reached full production by 4th Quarter 2017 and provided a wide range of new high value-added products, some of which are exclusive to the Kingdom of Saudi Arabia and the Middle East.
WHO ARE WE LOOKING FOR?
We are seeking an administrative assistant to provide personal administrative support confidential VP & the department through conducting and organizing administrative duties and activities including receiving and handling information.
LHR Americas will accompany you at every stage of this process.
Requirements
Education/Certifications (Specific educational qualifications, degree, certification required for this role)
- Diploma in Office Management or equivalent with 1 years experience in the Secretarial field, with including the period of Apprentice Program.
or High school with Minimum 2 years
- Knowledge and experience of relevant software applications – spreadsheets, word processing, and database management
- Proven experience of producing correspondence and documents
Experience/Specific Knowledge (Minimum experience any specific knowledge required for this position)
- Proficient in spelling, punctuation, grammar and other English language skills
- Knowledge of administrative and clerical procedures
- Knowledge of business principles
- Required typing speed
Competencies/Skills (Five key competencies from PRC behavioral and leadership competencies)
- Verbal and written communication skills
- Confidentiality
- Planning and organizing
- Interpersonal skills
- Planning Skills
Duties & Responsibilities
- Area 1: Documentation /Reporting
- Prepare and manage correspondence, reports and documents.
- Maintain databases.
- Handle incoming mail and other material.
- Set up and maintain filing systems.
- Area 2: Work Coordination
- Take type and distribute minutes of meetings.
- Coordinate the flow of information both internally and externally.
- Communicate verbally and in writing to answer inquiries and provide information.
Area 3: Scheduling
- Set up work procedures.
- Collate information.
- Arrange and confirm appointments.
- Maintain schedules calendars.
Area 4: Office Administration/Management
- Manage office space.
- Operate office equipment.
- Liaison with internal and external contacts.
- Implement and maintain office system.
Rewards & Benefits Overview
Our client offers excellent compensation and industry-leading benefits and other programs designed to meet the diverse needs of their employees and their families.
Salary – Commensurate With Experience And Individual Qualifications.
Salary packages can include expatriate premiums & supplemental benefits plans
Annual bonus
Housing: housing allowance
Healthcare: Access to top-notch healthcare is an important part of working as an expatriate for our client.
Dependent Education: High School allowance
Annual vacation: 22 days of vacation leave per year. In addition to annual vacations days, employees also receive 11 paid company holidays each year.
Repatriation allowance: Annually round trip to your home country.
THE STAGES OF THIS PROCESS ARE:
- 1. Resume Evaluation:
A member of our recruitment team will evaluate that your resume matches the client’s job description requirement.
Use the job description requirements to highlight your relevant experience and skills.
Be specific and describe the significance of your work, keyword alignment is important. Emphasize the impact of the work you’ve contributed to HR areas and tasks. Use your professional profile/resume to focus on major accomplishments and qualifications that match the job.
If your resume evaluation is suitable for this position, the recruitment team will invite you to a preliminary phone/video interview in 2-3 days.
If your resume evaluation is not suitable, you will be receiving an e-mail notification in 2-3 days.
- 2. Interviews stage
2.1 LHR Americas preliminary phone/video interview: A member of the Talent Acquisition team from LHR Americas will first schedule a call with you to discuss the details of the position, your interests, and qualifications. Furthermore, your English level will be evaluated at this stage, ONLY native or advanced speakers will approve this evaluation.
If this preliminary phone/video interview is successful, your resume will be submitted to our client.
If your preliminary phone/video interview is not successful our Talent Acquisition consultant will inform you.
2.2 Client phone/video interview: This interview will happen only if your resume is approved by our client, we cannot guarantee the time our Client will take to approve your resume, but it should take less than a week.
If your resume is approved a member of the Talent Acquisition Team from our client will schedule a call with you to evaluate your qualifications.
The client interview contains technical questions that help assess your familiarity with problem-solving in your given field and may include a behavioral evaluation. Be prepared to explain how you approach problems and produce solutions.
If your phone interview is successful, the hiring team will further evaluate your resume, and they will invite you to a video interview when hiring managers are available.
If your resume is not approved, LHR Americas will inform you.
2.3 Video interviews with hiring managers: which may also contain technical questions that help us assess your familiarity with problem-solving in your given field.
- Conditional Offer
A successful interview may result in a conditional offer of employment.
Conditions for employment include but are not limited to: medical examinations, and permission to secure a visa to work and reside in-country.
- Relocation process
After your offer is accepted and all conditions for employment are met, you will be assigned a relocation advisor from LHR Americas. This advisor is your go-to resource for the transition, providing helpful advice on everything from when to give notice to your current employer to visa services
