Terms of Reference
Short Term Consultancy – Performance-Based Contracting
Enhancing Schools Management and Planning (ESMP) Project
Project Overview
The Kaizen Company implements the USAID-funded Enhancing Schools Management and Planning (ESMP) which aims to improve the time, budget management, and quality of the school environment in Jordan by enhancing the planning, oversight, operation, and maintenance capabilities of the Ministries of Education (MoE) and Public Works and Housing (MPWH). The MPWH manages the school design and construction process by contracting specialized architectural engineering firms and contractors, selected through the Ministry’s tendering processes, for the design, construction, supervision, and construction management of school buildings. After schools are built, the MPWH and MoE form a committee to review and approve the final work before officially transferring the school response to the MoE. There is, typically, a two-year defects liability period during which the construction contractor is responsible for repairing any faults in the building.
Purpose of the Consultancy
To satisfy the Government of Jordan’s objectives, and increase transparency and quality procurement contracting that advance access to quality education nationwide, MPWH, MoE, and the Government Tendering Directorate (GTD) are joining efforts to establish reforms and approve standard operating procedures to transform the implementation of performance-based contracting (PBC).
ESMP is working to enhance PBC for school construction-related, professional service projects that more accurately gauge the performance of the designers, consultants, and contractors, addresses the concerns voiced by internal staff, and are responsive to stakeholder feedback.
The main objective is to establish PBC system reforms with officially adopted standard operating procedures (SOPs). Once the new system is established, all subsequent contracts should be awarded on a performance basis, starting with awarding 50% of school construction contracts for the year 2023.
The ESMP team with the support of the MPWH formed three sub-technical committees to develop the evaluation forms for three types of contracts (Consultant, Contractor, and Architectural / Engineering Firms). The teams have completed the following:
Tasks of the Consultant
The consultant is responsible for the complete development of SOPs based on the agreed-upon evaluation forms, to serve as an integral part of a successful Performance Based Contracting System that provides individuals with the information required to complete the review and evaluation accurately while ensuring consistency in the integrity of the end-result product. The consultant will also be responsible for performing other tasks related to the preparation of the operational guidelines that may be required.
The operational guideline and SOPs must include, but not limited to:
The consultant will directly report to the ESMP Chief of Party (COP) and will conduct periodic meetings with the COP to explain progress and point to steps ahead to achieve results in line with the defined SOW. These meetings will be agreed upon before the start of the assignment with defined milestones and an approved timetable. Such agreement may be modified if during the assignment adjustments need to be made by ESMP.
Deliverables
Qualifications of the Consultant
Timeframe:
August 5, 2022 – August 25, 2022
Level of Effort:
Up to 10 Working days
At Kaizen, A Tetra Tech Company, we find strength in our diversity. We are committed to creating and sustaining an inclusive working environment in which everyone has an equal opportunity to fulfill their potential. We know that we can only do development differently if we are open to and inclusive of new and unique perspectives. We encourage candidates of all abilities, ages, gender identities and expressions, national origins, races and ethnicities, religious beliefs, and sexual orientations to apply. Further, we urge parents and non-parents, married and unmarried, those from different or non-traditional educational backgrounds, and persons of all other diverse identities or experiences to apply. Kaizen is an equal opportunity employer.
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