IREX Hiring for Operations Officer, Early Grade Education Activity (NEW) at Amman, Jordan Full Time

Who We Are

IREX is a global development and education organization. We strive for a more just, prosperous, and inclusive world—where individuals reach their full potential, governments serve their people, and communities thrive. With a projected annual portfolio of more than $100 million and more than 600 staff worldwide, we work with partners in more than 100 countries in four areas essential to progress: cultivating leaders, empowering youth, strengthening institutions, and increasing access to quality education and information.

IREX seeks a qualified Operations Officer with experience working with international cooperation to support a five-year USAID-funded Early Grade Education Activity (EGEA) in Jordan. Under the supervision of the Finance & Operations Director, the Operations Officer will be responsible for maintaining day–to-day administrative, logistic and personnel services. They will provide logistical and coordination support to program events, trainings, and workshops as requested.  

We are doers. Our decades of on-the-ground experience help us create greater impact, practical recommendations, and lasting partnerships.

Are you the next member of our team?

Your Background & Skills

• Bachelor’s Degree in a relevant field.
• Minimum 3+ years of relevant experience. 
• Previous experience in USAID of other donor-funded projects highly preferred. 
• Very good command of English Language and Arabic is required.
• Strong interpersonal skills; good supervisory skills. 
• Excellent multi-tasking, organizational, prioritization skills.  
• High level of attention to detail and ability to follow procedures. 
• Takes initiative to meet deadlines and work both independently and cooperatively with team members.  
• Strong computer skills, including MS office suite. 
• Must demonstrate valid proof of unrestricted work authorization in Jordan.

Your Daily Tasks

• In close collaboration with Finance & Operations Director, coordinates event logistics including but not limited to preparing and managing invitations, arranging participants/trainers’ transportation, selecting and contracting venue and catering vendors, hotel and lodging arrangements, ensuring provision of training equipment and materials, and collecting and processing of related invoices.
• Assists Finance & Operations Director as necessary with preparations for in-house and external meetings.
• Responsible for travel arrangements, visa applications, and hotel booking.
• Executes general office duties such as photocopying, receiving, and dispatching mail, circulating and filing general office correspondence. 
• Monitors and maintains office equipment.
• Supervises support staff, including cleaner and driver(s).
• Receives and directs telephone calls to appropriate staff members, takes and relays messages.
• Assists in familiarizing new staff members with office standards and procedures, and/or participated in their training.
• Implements administrative and management policies and procedures and ensure adherence to IREX administrative procedures by staff. 
• Manages human resources tasks including management of personnel files, leave tracking, tracking of USAID IDs and permits. 
• Oversees and coordinates the purchase, receipt and distribution of office supplies and stationery. 
• Controls and tracks inventory/assets and prepare regular reports. 
• Administers rental and service contracts and related vendor files. 
• In close collaboration with the Finance & Operations Director and the Subaward and Procurement Manager, supports aspects of procurement of goods and services for the EGEA office. Includes preparation of purchase requests, purchase orders, supplier agreements, and subcontracts for procurements, and preparation of RFQs/RFPs; receiving proposals and facilitating evaluation process.  
• Assists Finance & Compliance Manager with compliance issues and ensures EGEA staff complies with applicable guidelines, regulations and policies.  
• Contributes to team effort by undertaking additional tasks and responsibilities as requested.
• Other duties as assigned.

We conduct background checks on all successful candidates.

This position is not eligible for Immigration Sponsorship.

EOE – Equal Opportunity Employer

We are an Equal Opportunity Employer, including disability/vets.