IOM-International Organization for Migration(Jordan) Hiring for National Supply Chain Officer at Amman, Jordan Full Time

Vacancy Notice

Open to Internal and External Candidates

 

Position Title	National Supply Chain Officer
Classification, Position Grade	National Officer, NO-A
Duty Station	Amman, Jordan
Type of Appointment	One Year Fixed Term
Date of Issue	04 August 2022
Closure Date	17 August 2022
Vacancy No.	JOR/057/2022
Organizational Unit	Resource Management Unit (RMU) Unit

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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 

IOM is committed to a diverse and inclusive environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

 Organizational Context and Scope

Under the general guidance of the Chief of Mission (CoM) in Jordan, the overall supervision of the Senior Resources Management Officer (SRMO) and the direct supervision of the Procurement and Logistics Officer and, in collaboration with relevant units Officer and in close collaboration with Manila Supply Chain Unit in Manila the incumbent will be responsible and accountable for providing necessary support to procurement/logistics functions of IOM Jordan.

 

Core Functions / Responsibilities:

 

1. Oversee the implementation of procurement activities in the Mission within established internal control mechanisms. Ensure bidding process are done fairly, transparently and in accordance with the set rules and regulations under the IOM Procurement Manual and Instructions.
2. Conduct Regular market survey and identify reliable suppliers in the local market and beyond.
3. Participate in supply chain management related operational activities including forecasting, planning of uninterrupted supply chain schedule, setting the priorities and addressing urgent operational needs; and optimize purchasing power.
4. Analyse purchasing trends and historical records of most commonly purchased items for the purpose of forecasting demand and establishment LTA (Long term Agreements) for goods/works/services commonly needed by the Mission.
5. Work with the programme management and provide expert guidance in preparing and issuing request for quotations, call for proposals and bidding documents for the tendering processes of the projects and conduct further solicitation process in full compliance with IOM rules and regulations as well as Donor requirements.
6. Follow-up on status of purchase orders and keep project managers abreast of estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions.
7. Train, guide and supervise directly reporting staff.
8. Maintain contact with various suppliers both Local and International. Create internal control mechanisms to safeguard the Organizations assets and prevent fraud.
9. Monitor and update information/database for vendor/contractor accreditation and evaluation process to ensure availability of pool of reliable vendors and contractors to address the needs of the Mission, including regular assessment of the vendor performance evaluation.
10. Attend inter-agency fora, including the procurement working group and the logistics cluster ensuring IOM’s active presentation, involvement in and benefitting from UN joint initiatives.
11. Prepare analytics reports on procurement transactions
12. Undertake any other duties within the incumbent’s capabilities that might be assigned by the P&L Officer.

 

 

Education & Experience:

 

• Master’s degree in Business Administration, Supply chain management, or a related field from an accredited academic institution with minimum 2 years of relevant professional experience; or
• University degree in the above fields with minimum 4 years of relevant professional experience.
• Professional certification as CIPS L4 or equivalent will be a distinct advantage.
• Experience in managing diverse procurement and logistics operations;
• Demonstrated experience in training and managing large teams of co-workers;
• Experience in the usage of office software packages (MS Word, Excel, etc.)
• Experience supervising the development and implementation of standard operational procedure;
• Experience in usage of ERP (SAP, ORACLE, etc.);

 

Skills:

 

• Excellent communication and negotiation skills;
• Excellent organization and analytical skills, attention to details;
• Ability to work under pressure with minimum supervision

 

Languages: 

Thorough knowledge of English and Arabic. Working knowledge of other IOM official language is desirable

 

Required Competencies

Values: 

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

 

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner: is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
   

Managing and sharing knowledge Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.

• Empowering others & building trust: Creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential. Page 4 / 4

• Strategic thinking & vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.

 

Other:

 

• The appointment is subject to funding confirmation.
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
• Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

 

How to apply:

 

• Interested Internal candidates need to submit their application plus a cover letter to [email protected] by 17 August 2022, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal indicating the vacancy number and position title JOR/057/2022 as mentioned in the vacancy notice email Subject line. Any application without this information in the subject line will be excluded from the applications. Only shortlisted candidates will be contacted.
• Kindly use your IOM email account for us to easily identify that you are internal candidate (first tier candidate) referring to this advertisement and VN# JOR/057/2022.
• Interested external candidates are invited to submit their applications plus a cover letter via Akhtaboot website 17 August 2022 at the latest, referring to this advertisement and VN# JOD/057/2022, Akhtaboot #152596 in order for an application to be considered valid, IOM only accepts online profiles duly completed in Akhtaboot website for External candidates.
• Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the Akhtaboot websitehttps://www.akhtaboot.com & http://www.iom.int/

 

Posting period:

From: 04 August 2022 – 17 August 2022