Under the overall supervision of the Regional HAP Coordinator and the direct supervision of the Senior Regional Informatics Officer the successful candidate will be responsible for the carrying out the following duties and responsibilities in relation to Regional office data team in Amman, Jordan
1. Coordinate with RSC, Operation unit, and other IOM missions to schedule migrants for health assessment, Pre-Departure Medical Procedures, Pre-Embarkation Check, and other medical procedures.
2. Register the migrants in the IOM database, schedule and confirm medical appointments and receive and communicate messages for medical staff and beneficiaries;
3. Prepare master lists of migrants scheduled for health assessment processing and submit them to respective service providers / relevant persons as required.
4. Receive all completed medical examination forms, x-rays and other documents from Panel Physicians/remote locations while updating the reception of the same in the database and forward for quality check before clearance
5. Electronically transfer completed medical files to counterparts and facilitate medically assisted movements.
6. Maintain tracking lists and produce statistical and pipeline data reports and conduct Quality Checks of data management of Health Assessment Programmes in IOM database on regular basis.
7. Monitor medical movements and Advance Booking Notifications, and provide timely assistance to regional movement coordinator, panel sites and service providers on Pre-Departure Medical Screening for medically assisted movements.
8. Establishes and implements internal document controls, in particular handling, security, confidentiality of medical information in process.
9. Review and verify bills and invoices received from service providers and submit them to the Regional Admin/Finance unit for clearance of payments.
10. Support the Program Support Officer on duties and tasks assigned to the Regional Data Management and QC unit
11. Filing and archiving of incoming/outgoing letters, memoranda, E-mails, as well as IOM documents and forms related to IOM medical operational matters.
12. Perform such other duties as may be assigned
Accredited Universities are those listed in the UNESCO World Higher Education Database.
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