International Medical Corps – Regional Office Hiring for HR & Admin officer FRS# 66 at Amman, Jordan Full Time

Screening for the position may start before the closing deadline approaches.

JOB SUMMARY 

The Officer, MERO HR and Admin provides Human Resource and Administrative support for the HR department. He/she will be responsible for HR operational oversight of key HR functions including Talent Acquisition and management, Staff Reations and Administration support, and Performance Management support etc.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

HR:

• Participate in reviewing national staff policies and recommend changes/additions/deletions to the HR & Administration Manager.
• Provide support to program and operations staff in interpretation of HR policies and procedures and provide technical support on HR issues, as directed by supervisor.
• Work with HR & Administration Management on implementation of strategic planning of the department.
• Maintains compensation databases and ensures employment records are properly maintained in the HR systems (Cost Point, Local HR system).
• Prepare the payroll summary sheets for verification of completed payroll data including database report and staff changes summary report.
• Liaise with the finance for the social security and Income tax payment schedules.
• Ensure staff salary slip and AR/3 distribution.
• Lead the recruitment process and advise the hiring manager on each recruitment stage and prepare regular recruitment tracking reports.
• Ensure that the recruitment process is fair and transparent and in line with IMC HR policies and procedures.
• Ensure proper orientation for all new staff; collaborate and coordinate with other departments to provide an engaging and welcoming orientation.
• Advise and facilitate employee separation process and maintain separation documents in employee file.
• Updating organograms, maintaining contact lists, and information flow lines on regular basis.
• Assist in preparation of employee contracts, and other mandatory documents are signed and filed.
• Assist HR Management to do periodic turnover analysis.
• Ensure that all the personnel files are kept in safe custody and are updated on a regular basis. Also, ensure that the required documents are uploaded on shared cloud system (Office 365).
• Support HR & Administrative Manager to ensure that performance reviews are processed timely and filed.
• Supports country program supervisors and staff in the goal setting, end of probation or annual performance reviews ensuring proper documentation of performance appraisals.
• Supports country program supervisors to identify training needs or performance gaps of staff.
• Support the audit and compliance process and provide the documentation after reviewed by HR Management.
• Work closely with the team to build the IMC wellness culture and to design staff wellness initiatives.
• Address staff concerns and mitigation tool to overcome.
• Propose and participate in the calendar staff gathering and events.
• Support the field staff as directed by the HR & Admin Manager or who acts on behalf 

Administration:

• Assist in writing personnel letters as required (transfer, Promotion, increment, acceptance of resignation and others).
• Assist HR Management to do periodic turnover analysis & required reports.
• Audit the staff personnel files and ensure files are kept in safe custody and are updated on a regular basis. Also, ensure that the required documents are uploaded on shared cloud system (Office 365).
• Support the audit and compliance process and provide the documentation after reviewed by HR Management. 
• Work closely with the Junior HR & Admin Officer to complete the HR department goals.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS

• A bachelor’s degree in a related area. A degree in HR management is preferable. An equivalent combination of relevant education and experience may be substituted as appropriate.
• 2+ years’ experience as a HR generalist.
• Previous experience with the International Medical Corps is a plus.
• Knowledge of local labor laws
• Experience with human resource information system would be an added advantage.
• Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labor relations and negotiation, and Human Resources Information Systems.
• Knowledge and understanding of local employment standards.
• Strong MS office and the ability to use technology to collaborate.
• Good conflict management skills
• Excellent communication and interpersonal skills.
• Excellent planning and organizing skills.
• Ability to work effectively and collaborate with others.
• Ability to maintain confidentiality and foster trust and respect.
• Self-motivated, highly organized and detail oriented.
• Flexible, comfortable with deadlines and able to work well under pressure.
• Ability to perform multi-tasking.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear, or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, or adults at risk; and any form of trafficking in persons.

Compliance & Ethics

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.

The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.

This job description is subject to periodic review and adjustment in order to achieve IMC’s goals in Jordan, and any changes to JD will be discussed and agreed between signed below.

“International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”

we strongly encourage and support  people with Disability to apply to this position as long as it does not conflict with the performing the tasks of the position.

To apply for this vacancy, please go to the following link and fill in the required information: https://enketo.ona.io/x/HSb5XYqQ. 

Website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com Please do not submit your CV or application to this website, it will not be considered for review