International Medical Corps – Regional Office Hiring for Asset Officer FSR #62 at Amman, Jordan Full Time

JOB SUMMARY:

Under the direct supervision of Logistics Senior officer, the Country Asset Officer is responsible to provide support and assistance to the International Medical Corps staff and programs in matters related to Inventory, Asset Management and GIK.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

MAIN TASKS AND RESPONSIBILITIES

EMERGENCY RESPONSE HR COORDINATION

• Manage the physical count and verification of the entire IMC’s Asset and inventory list (offices – GHs-Facilities etc.), following with the procurement team regarding the new procured asset.

Asset and inventory:

• Ensure that all newly procured assets are registered and properly tagged before release to end user.
• Team training on asset management.
• Ensure that routine asset and inventory physical verifications are conducted, and asset ledger is always kept current.
• Advise the Logistics Senior officer on asset replacement planning and donation/disposal decisions.
• Coordinating and following up with the logistics assistants regarding all the matters related to Asset and Inventory Management as per International Medical Corps Policy

Asset Management:

• Closely coordinates with all warehouse teams to ensure the good mention and tagging of
• Coordinates with the procurement team to chase assets and inventory form the purchase.
• Works closely with programs to improve the asset follow up, the hand over and asset list updating.
• Addresses and works with finance department to verify finance documents (PV, CA) and identify missing assets.
• verifies the General Ledger and conducts disposal.

BIS/IT:

• Be responsible for the BIS application submission with all its details and relevant websites/Links.
• Ensure the BIS applicability for all newly procured assets (including Hardware/software).
• update the BIS tracker regularly and submit it on a timely basis to the direct supervisor.
• Provide basic IT support to the team, asses the problem, and request support when needed.

GIK:

• Collect all information, signature, and compile GIK for submission to Logistics Desk Officer on HQ level.
• Advise Program Department regarding receiving and filling GIK documentation prior submission to CD.
• Archiving original documentation on country level and backup documents on IQ Share Point
• Liaise with all the warehouses in county to collect copies of GIK distribution waybills.
   

Reporting:

• Provide and complete the asset pro-master list on a monthly basis.
• Update and submit the BIS tracker on a monthly basis.
• In close coordination with the field team, support the logistics team in consolidating the logistics Monthly, Quarterly, semi-annually, and annual reports.
• Work on any other logistics tasks as requested by the supervisor.

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.

MINIMUM QUALIFICATIONS:

• Typically, [Bachelor Degree]. Equivalent combination of relevant education and experience may be substituted as appropriate.
• Typically [2 years’ experience].
• Ready to take initiatives with teamwork.
• Information seeking with analytical thinking.
• Advance knowledge of Microsoft Office.
• Good oral and written communications.
• Evidence of the practice of a high level of confidentiality.
• Strong interpersonal skills and work ethic.

Code of Conduct
As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.

If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns. 

Safeguarding
It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report. 

Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.