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Job Description and Requirements
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
Job Title: Logistics and Procurement Officer FSR # 384
Location: Zaatari and Azraq Camp
BACKGROUND
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY
The Logistics Officer is the overall responsible to ensure all logistics and procurement functions are properly set and reported in the area of operation. He/she reports directly to the senior logistic officer and is responsible for the following key points in close coordination with the logistics coordinator and support to the Zaatari & Azraq Program Staff.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide Logistical support to all Programs in compliance with IMC’s standard logistics procedures.
Oversee the hand over, receiving and renovation of new sites in Azraq and Zaatari camps and assume the lead role in the transaction.
The logistics officer shall handle all operations related communications with the doner and the SRAD.
Effective coordination of the supply and receiving of goods and services (support the programs and procurement teams)
Prepare Entry/Exit permissions and coordinate with the SRAD for approvals, in addition to any official letters related to the activities.
Follow up and manage infrastructure and core operations contracts.
Maintain and follow up on the periodic WOs and insure a timely delivery of services and goods.
Follow up on all camps utilities and generate a monthly report (national power grid and diesel power generators).
Conduct the Market survey and Logistics assessment when its required.
Assist the program / project manager in planning and facilitate procurement and following up on work orders, tenders, and purchase orders in compliance with the procurement manual.
Ensure all received PR for local procurement are approved and contain appropriate specifications.
Ensure ethical and responsible sourcing in pre-procurement and supplier relationship.
Oversee and perform field related procurements as per IMC manual, including direct and micro purchases, negotiated procedure and sole source.
Ensure all POs issued are incompliance with IMC manual, any related regulations and with the correct terms and conditions.
Ensure all procurement documentations along with its audit trail is submitted correctly to the finance department.
Supporting the assets controller officer in managing the assets and inventory records by verifying the assets regularly and insert the new items.
Supporting the assets controller officer in Assets annual verification process and mapping.
Supporting the WH team in the regular spot check, annual stock count and WH inspection
Coordinate with the WH to insure all the required documents (GIO, Waybill and releases…) are available upon delivery and for permissions purposes.
Support WH manager in maintaining the WH facilities and utilities.
Following up with the Amman Security Manager regarding all the security matters in the camp and area and manage the daily liaison with the SRAD in Zaatari & Azraq Camp to issue security permissions for IMC vehicles and visitors.
Perform other duties as assigned by the Senior logistic officer and/ or Logistics Manager
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive
Qualifications:
Bachelor’s degree in Logistics, Business Management, Supply chain, Engineering or any other related field
Proficient in computer applications, especially with MS Word & Excel
Minimum total years of experience is 1 year, 1- 3 years of experience in logistics, Procurement and /or supply chain, preferable with international NGOs, UN agencies or any related field.
Excellent level of written and spoken English
Ability to work within a team structure or in isolation, flexible, and can cope with stressful workloads and working with limited resources.
People skills, supports diversity, employment law, results driven, professionalism, organization & judgment, approachable, able to form good relationships, effective organizational skills, team working skills, and interpersonal skills.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all-inclusive.
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.”
I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.
Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.
