International Community School Hiring for Accountant / Finance Assistant at Amman, Jordan Full Time

The International Community School (ICS), one of the longest-established and most successful international non-proprietry schools in the Middle East, is seeking to recruit an experienced, enthusiastic, and innovative Accountant/ Finance Assistant to join the school as soon as possible.

• Hold a Bachelor’s Degree in Accounting
• Have a minimum of 2 years of experience in a similar field
• Have an excellent command of English
• Have excellent communication and management skills
• Have a creative, dynamic, and outgoing personality
• Have strong IT skills (including Word, Excel, and google doc).
• Have a Jordanian nationality

How to apply:

Applications should be sent to ([email protected]) with the subject of (Accountant / Finance Assistant), along with a current CV with a recent photograph. For more information kindly visit our website at www.ics.edu.jo

The deadline for application is 16th July 2023. However, please note that we reserve the right to appoint before the closing date, and interviews will be arranged for all short-listed applicants as soon as possible.

Job Description

Role Summary:

The Accountant is expected to perform such duties and responsibilities relevant to the following scopes and expected to have complete integrity and absolute confidentiality in dealing with all financial concerns, especially with regard to staff salaries.

Roles and Responsibilities:

Tuition and accounts receivable

• Maintains an up to date database and fee status.
• Coordinates with the School’s admission to issue parent invoices and make sure the accuracy of tuition charged for the students such as year group and .
• Make sure that all the parents have signed and have completed all the required documents before admissions.
• Communicates with parents to acknowledge the receipt of payments and address any inquiries or discrepancies related to the payments received.
• Generates invoices for various fees or charges applicable to parents,
• Assists in generating reports related to parent accounts receivable, outstanding invoices, and payment status.
• Ensures accurately input financial data into the school’s accounting system, spreadsheets, or databases.

Payroll:

• Processes payroll accurately and in a timely manner, including calculating wages, salaries, deductions, and benefits.
• Verifies timesheets, attendance records, and other relevant documentation to ensure accurate payment calculations.
• Enter payroll data into the payroll system and review for accuracy .
• Ensures accurate deduction and allocation of benefits from employee pay.
• Calculates and withhold payroll taxes, including income tax, social security contributions, and any other applicable taxes.
• Prepares and submits payroll tax reports to relevant authorities within the required deadlines.
• Maintains accurate and confidential payroll records, including employee information, earnings, deductions, and tax withholdings.
• Reconciles payroll records with general ledger accounts and resolves any discrepancies.
• Ensures compliance with payroll regulations, labor laws, and school policies.
• Implements and maintains internal controls to safeguard payroll data and ensure data integrity.
• Provides timely and accurate information to employees regarding their pay, tax withholdings, and other payroll-related matters.

Accounting and fixed assets

• Handles the processing and recording of financial transactions, such as invoices, receipts, payments, and journal entries.
• Reviews vendor contracts and invoices for accuracy and compliance.
• Coordinates with procurement departments to ensure timely payments to vendors.
• Performs monthly bank reconciliations by comparing bank statements with general ledger accounts.
• Identifies and investigates any discrepancies or variances between bank records and financial records.
• Resolves outstanding items and ensures accurate reconciliation of cash balances.
• Records bank transactions, including deposits, withdrawals, and bank fees, cheques and payments accurately and timely.
• Maintains documentation and support for all bank-related transactions.
• Collaborate with the finance team daily to ensure bank-related information is accurately reflected in financial statements.
• Liaises with banks or financial institutions to resolve any issues or discrepancies.
• Maintains accurate records of the school’s fixed assets, including acquisitions, disposals, and depreciation.
• Conducts periodic physical audits of fixed assets and reconciles any discrepancies.

Payments and Accounts payable

• Prepares and processes payments to vendors, suppliers, and service providers using various payment methods such as checks, electronic fund transfers. Ensure payments are processed accurately and within agreed-upon timelines.
• Recorders all payment on a daily basis including bank transfer .
• Makes monthly payments to the Social Security and Income Tax departments within the designated legal period. This involves ensuring timely and accurate processing of payment information, adhering to relevant regulations and deadlines. The Finance Assistant will collaborate with the finance manager to gather necessary documentation, calculate the appropriate payment amounts, and submit the payments to the respective departments in a timely manner to meet legal requirements.
• Prepares and pays the supplier’s income tax and posts to the tax department portal within the legal period .
• Assists with accounts payable functions, including verifying invoices, preparing payments, and reconciling vendor statements.
• Issues letters to banks, Income Tax authorities, Social Security offices, parnest , suppliers and other relevant parties. These letters may include requests, inquiries, or any other necessary communication related to financial matters. The Finance Assistant will ensure the timely and accurate preparation and delivery of these letters in accordance with the instructions provided by the finance manager.

General

• Responsible for maintaining accurate and up-to-date financial records.
• Responds to emails, phone calls from parents , vendors,suppliers and staff in a timely manner .
• Provides general administrative support to the finance department, including answering phone calls,email and text messages responding to inquiries, scheduling meetings, and assisting with other administrative tasks as needed.
• Provides excellent customer service to students, parents,suppliers and staff members. Address inquiries, resolve payment-related issues, and provide guidance on financial matters.
• Scans and archives all documents, such as invoices, PVs (Payment Vouchers), RVs (Receipt Vouchers), JVs (Journal Vouchers), invoices ,supporting documents, tax payment , payroll documents, proxies , letters and any other documents issued or received by the finance department.
• Collaborates with other departments in school responding to financial inquiries and providing assistance as needed. Maintains effective communication channels to ensure smooth financial operations.
• Prepares financial statements and reports as required by the line manager.
• Record Keeping: Maintain organized and up-to-date financial records, including invoices, receipts, and other documents.
• Responds to emails, phone calls from parents, vendors,suppliers and staff in a timely manner .
• Handles sensitive financial information with utmost confidentiality.
• Adherence: Ensures adherence to financial policies, procedures, and relevant regulations .
• Manages cash transactions, including receiving and counting cash daily, and maintaining accurate cash balances and records .
• Issues letters to banks, Income Tax authorities, Social Security offices, parnest , suppliers and other relevant parties. These letters may include requests, inquiries, or any other necessary communication related to financial matters.
• Follows established cash handling procedures and maintains a secure and organized cash drawer
• Works on all school events on selling tickets or/and collecting payments .
• Records daily financial transactions accurately and timely.
• Ensures proper classification of financial transactions based on accounting standards and internal charts of accounts.
• Maintains supporting documentation and evidence for all transactions.
• In absence of the School Cashier, the accountant will take the responsibility of the Cashier duties after proper handover of cash if needed and instructed by the line manager.
• Assists during internal or external audits by providing necessary documentation.
• Performs such other duties as may be assigned by the line manager.