Job Description and Requirements
ABOUT THE ICRC
The International Committee of the Red Cross (ICRC) works worldwide to provide humanitarian assistance to people affected by conflict and armed violence. We act in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.
PURPOSE OF THE POST
In direct liaison with the protection Coordinator, Administrative Assistant provides support within the protection department in secretarial and administrative tasks, S/he will supports in the preparation of external and internal conferences, meetings, seminars, workshops etc. the Administrative Assistant Distributes and/or delivers mail, Receives and prepares mail pouches/ bordereau for the field, Ad-hoc translation support, Occasionally and upon request of the Regional Resources Network for Near and Middle East, and supports the PFL regional team in the planning and organization of the yearly RFL Regional Movement Meeting.
MAIN ACCOUNTABILITIES AND RESPONSIBILITIES
Information Management
Ensures proper filing and organization of the Team Space in line with the set structure
Reviews outgoing communication is aligned with given ICRC protocol
Ensures updated email distribution lists and PROT planning documents in case of HR turn-over
Manages the protection department’s contact data base, by adding, updating, or deleting contacts upon requests
Requests and follows-ups on business cards for new team members
Replies to court letters
Issues attestation of detention (AoD)
Establishes lists upon requests
Provides briefings to newcomers on the use of IM tools (TS, internally used tools and excel sheets, STM – for Tracing team members, correspondence protocol)
Receiving phone calls and visitors
Receives and answers phone calls related to protection as first line responder, in line with given speaking points.
Dispatches phone calls/enquiries to the respective protection units, if they require more technical guidance
Receives visitors and guides them to the respective unit
Keeps statistics on phone calls/enquiries/visitors
Prot Assistance Support
Creates and follows-up on SR requests for the PROT department
Supports in the management of the EcoSec Program Management tool (EPMT)
Managing Protection dissemination material
Acts as focal point for the department’s field production book by requesting, compiling e dissemination material
Manages the stock of the Prot dissemination material and promo items
Follows-up with the Communication department on the procurement of requested material/publication
Record Keeping and filing
Prints and files appropriately all incoming and outgoing correspondence of institutional and operational value
Creates new files appropriately labelled
PROFESSIONAL EXPERINCE AND EDUCATION REQUIRED
University degree in related field
Fluent command of English and Arabic (oral and written)
Computer proficiency
Mastery office tools and at least basic knowledge of IM systems and applications.
Interested to join? Apply now! The ICRC values diversity and is committed to creating an inclusive working environment. We welcome applications from all qualified candidates.
Also, equally qualified candidates with disability are encouraged to apply.
Please Note: “Submission deadline for applications: 16th February 2023 and the post is open for Jordanian nationals”
ICRC does not charge a fee nor request any favors at any stage of the recruitment process. If the candidate is asked for any fee or service against our Code of Conduct, he/she must report to [email protected] or https://icrc.integrityplatform.org/
“Kindly be informed that the ICRC manages recruitment through the third party and doesn’t keep the files of applicants. For more information please consult the ICRC Rules on personal data protections available here.”
Description: BetterUp is home to the world’s largest coach network-we’re growing more everyday and empowering our Coaches to do...
Apply For This JobJob Discription Recruiting. … Fostering a safe work environment. … Managing employee relations. … Administering payroll. … Managing compensation and...
Apply For This JobJob Discription job requirement: Proven working experience in social media marketing or as a Digital Media Specialist Excellent consulting, writing,...
Apply For This JobJob Discription We are hiring for KITCHEN HELPERS who has experience and can work under pressure a person who hardworking...
Apply For This JobJob Description AtChalhoub we express the exceptional!As aFashion Consultant you will beresponsible for achieving individual and collective sales targets while...
Apply For This JobDescription: Real Estate Sales Agent required Requirements We are looking for: UAE based candidates only. Must have at least...
Apply For This Job