Hilton Hiring for Coordinator/Secretary- Waterpark Job at Doha Full Time

D uties/Responsibilities:

• Primary responsibility is to keep an accurate and up-to-date filing system, tracing of all business, correspondence, entering and upkeep the data
• Also answers the telephone and directs to proper person, and, if necessary, gives knowledgeable information about the property and department
• Co-ordinates and follows up with internal departments and liaise between all the outlets and the General Manager/Director of Waterpark Operations.
• Follows up on staff attendance, daily roster and all waterpark staff related documents for the Dept.
• Ensure all correspondence is filed in a methodical systematic basis for future follow ups
• Attend meetings, record and distribute the minutes and follows up on action items if requested by the General Manager/Director of Waterpark Operations.
• Use a diary or to-do list for daily assignment/task
• Ensure that trace file is checked and action(ed) on a daily basis
• Ensure all outgoing correspondence is typed, proof read and distributed or sent to the highest possible standard.
• Primary responsibility is to keep an accurate and up-to-date filing system, tracing of all business, correspondence, entering and upkeep the data
• Also answers the telephone and directs to proper person, and, if necessary, gives knowledgeable information about the property and department
• Co-ordinates and follows up with internal departments and liaise between all the outlets and the General Manager/Director of Waterpark Operations.
• Follows up on staff attendance, daily roster and all waterpark staff related documents for the Dept.
• Ensure all correspondence is filed in a methodical systematic basis for future follow ups
• Attend meetings, record and distribute the minutes and follows up on action items if requested by the General Manager/Director of Waterpark Operations.
• Use a diary or to-do list for daily assignment/task
• Ensure that trace file is checked and action(ed) on a daily basis
• Ensure all outgoing correspondence is typed, proof read and distributed or sent to the highest possible standard.

What are we looking for?

Required Skills/Abilities:

• Skilled with the use of multi-line telephones and with voice mail
• Strong computer knowledge and ability: Word; Excel; PowerPoint
• Strong organizational skills
• Office machine experience: Fax; photo copiers with sorting and stapling ability
• Knowledge of alphabetical filing systems
• Ability to communicate effectively with the public and other Team Members
• Read, write and speak English fluently

Education and Experience:

• Must have one-year previous hotel or administrative experience, previous project experience helpful
• High School graduate or equivalent required
  

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Ability to travel throughout facility as required to conduct safety inspection

What will it be like to work for Hilton?

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision “to fill the earth with the light and warmth of hospitality” unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!