Description:
Duties and Responsibilities
. Greeting clients/suppliers in the office
. Answering Telephone calls and diverting to responsible persons
. Take action on the requirements of the clients or respective caller without fail
. Handling emails, Acknowledge the emails received to the sender and action them ASAP
. An excel sheet (Enquiry Report) to be maintained on receipt of all enquiries and the action taken on them to enable easy follow up.
. If the item enquired is not clear, get the clarification on the same day from the concerned person
. To send the enquires to all possible suppliers to avoid waste of time
. To Follow up on the enquiries every two days and update the client accordingly
. To check if the items enquired are correctly quoted by the supplier or not
. To get prices from Overseas/Local Suppliers & Assisting Sales Team with the sourcing of items
. For enquiries with a target date, to ensure all prices and alternatives are received well in advance depending on the volume of the enquiry.
. Maintaining the enquiry report, updating the same and submitting the report to Sukesh/RJ everyday by 9:15am.
. Maintaining the Quotation Follow up report, updating the same and submitting the report to Sukesh/RJ every Saturday by 9:15am.
.Assisting in preparing quotes depending on the volume of quotes
. Monitoring and Procurement of Stationery/Admin items
. Maintain and Update the Address Book. Update on monthly basis after discussion with Sales team
. Preparing the labels for Seasons Greetings/Calendars during year ends
. To ensure proper filing of pending things which is easily accessible to others
. Filing of all papers at least on last day of the week
. If things are pending, without any action taken due to some problem, solution to be sorted out with management
. Any other business as and when delegated by the management
KEY COMPETENCIES
. Good Looking and Good Personality
. Excellent Communication skills
. Initiative
. Reliability
. Competency in Excel & MS Office
. Time Management
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