DEUTSCHE GESELLSCHAFT FÜR INTERNATIONALE ZUSAMMENARBEIT (GIZ) Hiring for Administrative Specialist (Focus Finance) at Amman, Jordan Full Time

The “Technical Assistance to Support Access to Justice project” is seeking to hire an “Administrative Specialist – Focus Finance” for full-time base employment. 

Qualifications and specialist knowledge

• University degree in finance, accounting, business administration, or a related field.

• At least 5 years’ professional experience in a comparable position.      
• Strong understanding of accounting principles, including knowledge of financial statements, budgeting, and financial analysis.
• Proficiency in financial software such as Excel, Winpacs, or other accounting software is essential.
• Excellent attention to detail to avoid errors in financial records and reports.
• Ability to prioritize tasks, manage time effectively, and handle multiple responsibilities simultaneously is essential.
• Previous experience in a similar role, preferably in finance administration or accounting.

Main responsabilities

• Smooth functioning management of financial administration, such as cash withdrawal, keeping the cashbook, bankbook, bank account, preparing and verifying vouchers in line with GIZ standard and EU regulations.
• Invoice checking for local contracts and procurement of goods/material.
• Preparing projects’ vouchers and present them to the bookkeeper at GIZ InS Office according to GIZ rules and EU regulations, internal control manual, by using GIZ standard systems.
• Preparing/coordinating and support IC audits and external audits, as well as follows up to settle errors and findings reported in the completion report to the GIZ InS.
• Manage collection of receivables, suppliers’ contracts and office services.
• Follow up of utility payments as well as telecommunication and IT orders and payments.
• Assists grants establishment, orienting, monitoring and auditing.
• Smooth functioning of financial administration, such as recording of cash book, invoice/receipts preparation and registration, financial administration in line with GIZ standard procedures.
• Monitoring Third Party Receivables.
• Handling the online banking payments processing and reporting for the different InS projects.
• Preparing travel advance payments for local staff/local trips, assuring supporting documents are complying with PuR & travel guidelines, as well as EU per diems
• Monitoring and following up on advance payments’ settlements
• Processing local travel settlements for different InS projects
• Translate received invoices from Arabic to English to proceed with payment
• Where appropriate and reasonable, the position holder is willing to perform tasks outside the scope of the job description.

Emanating from GIZ’s role in enhancing and promoting the efficiency and competency of its political partners and entities and their respective employees, and in view of GIZ’s aim at maintaining and encouraging the stability of employment at its political partners and entities, this position will not be available to any official employee currently working at any of GIZ’s political partners, governmental ministry, department or entity, including any official employees who are on unpaid leave.

GIZ is committed to gender balance and diversity without distinction as to race, gender or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate’s qualifications, experience, as well as the scope of responsibility of the job announced and in line with local standards.

GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome.

GIZ will send feedback only to the candidates that are shortlisted and interviewed.