Chemonics International Hiring for Operations, Procurement and Logistics Manager at Amman, Jordan Full Time

1. BACKGROUND

The Recycling in Jordan Activity (JRA) program is a multi-year project funded by USAID, which aims to increase commercial sector utilization of recycling services in Amman, Jordan. By working with private recycling firms, the commercial sector, the Ministry of Environment (MoENV) and the Greater Amman Municipality (GAM), the project is intended to expand and improve private sector-led recycling services; to generate greater demand for utilization of recycling services within the Amman commercial sector, and to increase local and national government support for solid waste management. 

2. PRINCIPAL POSITION OBJECTIVES, BASIC FUNCTIONS/CRITICAL TASKS  

The Procurement and Operations Manager oversees the administrative, human resources, and procurement processes of the program. The Procurement and Operations Manager is responsible for overseeing the HR & Operations Assistant, bookkeeper and driver(s) and ensuring all operational and administrative systems function effectively and smoothly. S/he ensures the coordination and coherence of and adherence to U.S. government regulations and Chemonics’ corporate and field office policies.

3. DUTIES AND RESPONSIBILITIES

• Oversee project procurement and subcontracts requirements and ensure compliance with corporate policies, contractual requirements, US Federal Acquisition Regulations (FAR), Agency for International Development Acquisition Regulations (AIDAR), and any other applicable policies and regulations
• Create a system of control and oversight for all project subcontracts and procurement of goods and operations services according to project requirements
• Review RFQ packages prepared by the HR & Operations Assistant to ensure conformity with applicable procedures for review
•  Conducts regular reviews of petty cash register
• Monitor, participate in, and/or witness evaluation panels for significant procurement actions.
• Review and edit negotiation memorandums prepared by HR & Operations Assistant to ensure that all FAR-specified topics are fully and competently addressed.
• Review purchase orders drafted by the HR & Operations Assistant
• Ensure invoices are received from vendors in a timely manner and that disbursement for procurement actions are made promptly
• Supervise the maintenance of an accurate inventory of all project equipment
• As directed by the Finance and Compliance Director, oversee maintenance of the physical office and procurement of all office equipment, furniture, supplies and services
• Ensure the maintenance of the project’s filing system by regularly conducting spot reviews of hard and soft copy solicitation files to ensure all required documentation is on hand in audit-ready condition
• Confirm all new hire paperwork is submitted and personnel files are complete and compliant with Chemonics policy, local labor laws, and USAID regulations – both in electronic and hard copy
• Work closely with the Finance and Compliance Director on staff communication, including policy updates, project initiatives for staff, and labor law compliance
• Manage and administer benefits according to appropriate plans and labor law requirements bringing any requirement changes to the Finance and Compliance Director’s or his/her designee’s attention
• Support Finance and Compliance Director to manage annual performance assessment process, ensuring procedures are communicated to staff and followed accordingly
• Anticipate future recruitment needs, lead recruitment efforts – including initial CV reviews, participating in interview panels, and contracting – on as-needed basis
• Ensure employee manuals are up to date, and communicate changes when applicable
• Directly supervise administrative staff as assigned
• Ensures compliance with U.S. government regulations, Chemonics’ corporate policies, laws of Jordan, and any supplemental policies developed specifically for Jordan
• Other duties as assigned by the Finance and Compliance Director
• Other duties as assigned by the Chief of Party

4. MINIMUM QUALIFICATIONS

• Bachelor’s degree in in international development, operations, finance, management or a related field
• Minimum 10 years of experience managing, in increasing roles of responsibility, procurement, contracts management, administration, and/or human resource related matters for international development activities; experience in the Middle East required and experience in Jordan strongly preferred
• Demonstrated ability to manage and implement complex USAID-funded programs or projects in Jordan preferred
• Strong leadership, mentoring, management, planning, analytical and organizational skills demonstrated by ability to work both independently and within a team, assess priorities, and manage a variety of activities with attention to detail
• Knowledge of Jordan operating environment strongly preferred, including registration, taxes, and labor law
• Demonstrated leadership, versatility and integrity
• Excellent interpersonal, communication and organizational skills required with demonstrated ability to work with diverse individuals and groups
• Fluent Arabic and English required