Case in Point Consulting Looking for PMO Property and Leasing Coordinator (PM & LM Consultant) at Saudi , Riyad Qana Full Time

Years of experience: 6 -10 years.

Project duration: 2 Years.

Job Description:

purpose of this role is to support the AM Division Property and Lease Management in driving

identified workstreams and initiatives. The individual will have a strong project and stakeholder management capability to engage with both internal and external stakeholders with project management Property and Lease Management knowledge.

Responsibilities:

• Understanding Masterplan timelines: develop milestones based on service readiness for OV, JV, R &I.
• Understanding critical projects and timelines in the annual AM program.
• Understanding the integrated AM strategy with all interdependencies both internally with AM, FM, PM, LM, and also COMPANY entities as well as external parties.
• Coordinating PM/LM activities: such as operating plans, strategies, and implementation programs to be in place to deliver end-to-end building management and Occupancy.
• Project Planning and Tracking: Assist in the development and implementation of project plans, schedules, budgets, and risk management plans. Track Project progress, monitor deliverables, and report on project status to stakeholders.
• Set Up Planning and Scheduling: to ensure that they are in place at day 0 and do not put at risk the Go live milestones for asset use and services operations. This may include coordinating with RERA, Real Estate brokers and consultants, and vendors.
• Budget Management: manage the budget for the set-up of PM/LM-related activities, ensuring that expenditure is within the allocated budget and that cost overruns are avoided.
• Procurement and Contract Management: support in becoming operationally ready for procuring goods and services required for Property and lease-related activities. This involves prequalifying consultants, vendors, and SMEs, ensuring that they meet quality standards and are cost-effective.
• Sustainable Operations: support the development of sustainable and circularity initiatives with tenants.
• Project Governance: supporting the development and implementation of project governance processes and procedures, including project initiation, prioritization, monitoring, and AM weekly reporting.
• Resource Management: Assisting with the allocation of resources (people, budget, and tools) to ensure that projects are adequately staffed and resourced.
• Quality Management: Supporting the development and implementation of quality management processes and procedures, including quality assurance and quality control.
• Stakeholder management support: Assisting with stakeholder management by developing and maintaining effective communication with project sponsors, steering committees, and project teams.
• Document Management: Create a Document share file list/processes and periodically archive old documents and update relevant documents. Maintain all project-related documentation and ensure that all stakeholders have access to the latest information and maintain the file structures. Documentation including project charters, project plans, and project status reports.
• Ad hoc: Compiling data to be presented for various levels of reporting, analysis, and workshops.
• Create and Critique leasing strategies.
• Work with external leasing agencies to coordinate leasing meetings and communications.
• Coordinate all leasing documents.
• Work with external leasing agencies to ensure marketing campaigns are aligned with internal marketing stakeholders.
• Understand and create leasing timelines to track milestones, KPIs, and objectives and implement trackers on vacant / leased assets.
• Coordinate leasing register and phasing plans.
• Develop and manage project PM timelines, budgets, and schedules.
• Coordinate with vendors, consultants, and internal stakeholders ensuring relevant touchpoints for PM are addressed.
• Conduct regular PM project status meetings to ensure that all stakeholders are updated on progress.
• Monitor PM project risks and issues and develop mitigation strategies as needed.
• Develop and implement PM project management best practices, including project initialization, planning, execution, monitoring and control, and project closure.

Qualifications:

• Degree in Real estate or Business Management
• MRICS Qualified
• Embed positive team culture with a great ability to support the growing teams and their workstreams.
• Knowledge of the real estate and talent management project life cycle from inception to completion.
• Strong program and project management experience in a modern built environment,
• Ability to communicate efficiently in a diverse work environment with multiple stakeholders.
• Strong analytical and presentation and reporting skills.

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