Black Pearl Looking for Office Manager & Executive Assistant at Abu Dhabi Full Time

We are seeking to hire an Office Manager & Executive Assistant for a VIP in Abu Dhabi.The Office Manager & Executive Assistant will play a crucial role in ensuring the smooth and efficient functioning of the office and supporting the Founder in her cultural affairs endeavors.

This position requires a core background in cultural affairs, strong research and writing skills, proficiency in creating meeting minutes, excellent correspondence abilities, and the capability to present high-level presentations. The Office Manager should have a comprehensive understanding of the content related to the foundation’s activities and objectives.

Key Responsibilities/Duties:

• Point person for maintenance, mailing, shipping, supplies, equipment, bills, and errands
  
• Organize and schedule meetings and appointments
  
• Attend Board of Trustees meetings and record accurate minutes.
  
• Coordinate meeting logistics, including scheduling, agenda preparation, and distribution of meeting materials.
  
• Assist in preparing the agenda for board meetings.
  
• Make sure that actions and decisions taken in board meetings are promptly followed up and implemented.
  
• Partner with HR to maintain office policies as necessary
  
• Organize office operations and procedures
  
• Provide general support to visitors
  
• Responsible for creating PowerPoint slides and making presentations
  
• Manage executives schedules, calendars, and appointments
  
• Responsible for managing office services by ensuring office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored
  
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers
  
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
  
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
  
• Ensure that results are measured against standards while making necessary changes along the way
  
• Allocate tasks and assignments to subordinates and monitor their performance

Requirements

• Excellent organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
  
• A solid background in cultural affairs or related fields.
  
• Excellent research and analytical skills, with the ability to gather, synthesize, and present information effectively.
  
• Exceptional writing skills, including the ability to draft professional correspondence and reports.
  
• Proficiency in creating accurate and concise meeting minutes.
  
• Strong presentation skills, with the ability to convey complex information in a clear and engaging manner.
  
• A keen eye for detail, ensuring accuracy and quality in all deliverables.
  
• Proficiency in using office software tools, including word processing, spreadsheets, presentation software, and email.
  
• Strong command of English language interpersonal and communication skills, with the ability to interact professionally and tactfully with diverse individuals.
  
• A high level of integrity, confidentiality, and professionalism in handling sensitive information.