Axiom International Ltd. Hiring for Program Assistant at Amman, Jordan Full Time

The Programme 

Axiom International is implementing a CSSF funded Policing Capabilities Development Project (PCDP) The programme aims to support key security agencies within Jordan to become increasingly effective, accountable, and better able to anticipate and manage threats in a way that is visible to the public. Key components of engagement include protection and security, police leadership, training development and management, community engagement and organisational change. 

The Program Assistant is responsible for aiding the project’s successful execution. Their role involves supporting the team to operate efficiently, ensuring that deliverables align with clients’ expectations and remain within the allocated budget under management oversight. Key responsibilities include: 

Governance: 

• Liaise between the management team and operation to ensure activities and program functions are aligned with the client’s expectations.  
• Act as a key point of contact for the project manager regarding project admin and financial management matters. 

Client management:  

• Ensuring that the financial and operation management complies with the client’s specifications.  

Team management: 

• Assist in the recruitment process by announcing job vacancies and assisting in filtering and preparing shortlisted candidates for interviews. 
• Contribute to work planning alongside the team, ensuring deliverables align with the workflow and meet deadlines for reporting. 
• Coordinate weekly, monthly, and ad-hoc internal team meetings, manage calendars, and take comprehensive meeting notes. 
• Develop and implement project templates, ensuring their consistent utilization across the program.  

Partnership management: 

• Contribute to teamwork planning, deliverables management, and timely reporting.  

Operations and Security:   

Support with the operational side of the program, this includes but is not limited to:  

• Ensuring operation trackers are updated and maintained as required. This includes Flight tracker, archiving and uploading.  

Deployment tracker 

 Vehicle tracker 

 Apartment tracker 

• Follow up with operation on activities requirements and ensure material, refreshments, and printings are available on time.  
• Ensure timely follow-up on local payments for operations, guaranteeing that all vendors receive payment in accordance with the agreed-upon terms. 
• Ensuring that the operation’s expenses are logged, and local accounts are closed properly at the end of each month.   
• Ensuring that the operation accounts are aligned with budget lines.  
• Support in maintaining and keeping all project trackers. 

Risk management: 

• Assist in identifying and escalating potential financial or operational risks to the project manager. 

Financial management:  

• Contribute to financial management by preparing financial reports and maintaining records according to internal processes.  
•  Submission of financial reports and conducting thorough quality assessments before submission. 
• Contribute to the collection and storage of receipts and financial information. 
• Flag any concerns about expenses, receipts, or financial matters to the project manager.  
• Identify and rectify any cost misallocations between projects. 

Reporting Lines: The Project Assistant reports directly to the Project Manager