American School of Dubai Hiring for High School Office Coordinator at Dubai Full Time

Job Summary

The High School Office Coordinator provides general clerical support, ensuring the efficiency of the High School Office. He/she will serve as a member of the High School team and will work under the supervision of the High School Principal.

Primary Responsibilities

• Maintains, updates and initiates actions of regular school calendar events
• Acts as reception for High School Office by answering telephone, providing information/assistance, scheduling appointments and greeting visitors
• Maintains PowerSchool database management
• Produces High School Student and Faculty Bulletin
• Maintains and updates High School Documents (8 Day Rotation Schedule, Master Schedule, Advisory and WIN Spreadsheet, Team and Department Lists, Emergency Folders)
• Manages student attendance
• Produces Academic Alerts, Attendance and Tardy Reports
• Secures facilities bookings and prepares logistics for special events and meetings
• Arrange Sub Folders for each teacher and maintains them with necessary updates
• Updates school website and Connect page with current information
• Coordinates with Communications office to produce High School messages in ASD News
• Maintains overall management of the High School Office
• Works with K-12 substitute coordinator and assists in maintaining relevant up-to-date reports and lists
• Maintain and use student databases to access and deliver information
• Organizes High School events
• Supports the annual budgeting process including preparing yearly purchase orders
• Responds to telephone inquiries concerning general High School activities
• Assists in planning and scheduling department activities; maintains department/office records and fiscal information for control purposes, such as student and employee databases, transcripts, correspondence, tests, advisory certificates and probation reports
• Prepares school profile and other duties including, but not limited to, confidential memoranda, exams, class outlines, reports, schedules, and letters
• Organizes and maintains internal records and filing systems
• Handles sensitive and confidential student records information
• Assists principals in establishing and maintaining student records
• Compiles, records and updates routine reports as necessary

Schoolwide Responsibilities

• Openly support and abide by all school policies and procedures
• Model the ‘Core Values’ in interactions with the school community
• Eager and willing to work in a collaborative team environment
• Exhibit a professional attitude at all times
• Demonstrate commitment to personal continuous professional growth and development
• Represent ASD with students, parents, colleagues, and broader school community in a professional manner
• Liaise with supervisor, taking on tasks as assigned

Required Qualifications

• Minimum of a high school diploma or equivalent
• College or professional degree preferred
• Previous experience working in an educational institution preferred
• Powerschool and Google Suite related experience would be highly advantageous
• Tactful and professional front office skills
• Excellent English communication skills (written and spoken)

Knowledge, Skills & Abilities

• Works well under pressure, with the ability to take initiative and maintain a flexible schedule
• Well-organized, detail oriented, with multitasking ability
• Pleasant and patient in dealing with faculty, students and parents
• Experience in making travel arrangements
• Accuracy in creating and maintaining databases

Terms of Employment

This full-time position is classified as a non-sponsored support staff position. General working hours are from 7:45 am – 3:45 pm, Monday through Thursday and 7:45 am – 12:45 pm (on site) & 2:30 pm – 3:45 pm (remote) on Fridays. An annual limited period contract will be issued stipulating 201 working days within the year, as per the school’s published calendar.

ASD employees are responsible for safeguarding and promoting the welfare of students. All employees agree to abide by all child protection policies and procedures and agree to participate in all child protection training as mandated by the School as a condition of employment.

Criminal background checks will be conducted on all candidates prior to confirmation of employment.