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Summary:
The Executive Secretary is responsible for supporting the related division staff in preparation, checking, coordination and organization of tasks and documentations in addition to coordinating and scheduling meetings and events.
Job Type: Contract (Must be a Qatar Resident)
Key Responsibilities:
- Receives mail and telephone calls addressed to division and sort according to priority and related employee.
- Collate and prepare physical and electronic documents.
- Maintain and update the filing system and database.
- Draft correspondence and assist with report content drafting.
- Assist in preparing and managing task lists and team planning
- Help coordinate meetings and take meeting minutes
- Provide the department with the required secretarial support and administrative assistance.
- Handle requests and enquiries from relevant internal and external stakeholders
- Build and maintain professional relationships with both internal and external stakeholders
Key Requirements:
- 2+ years overall professional experience in similar or admin related role.
- Bilingual (Arabic & English) – Excellent written and verbal communication skills.
- Proficiency in Microsoft Office