Aetna Global Benefits Middle East LLC Looking for Office Assistant at Dubai Full Time

Aetna International is one of the industry’s largest and most experienced benefits providers with a 165-year heritage and 60+ years in global health care.

We are currently looking for an Office Assistant for our Dubai office. This is a limited term contract until December 2023

Job Purpose :

The Office Assistant is responsible for the performance of administrative and general office duties including file maintenance, mail distribution and telephone reception for the Dubai office.

Key Responsibilities :

· Meet and greet visitors
· Screen incoming telephone calls, provides information and assistance as required
· Manage all incoming mail and identify items that require priority attention. Responsible for outgoing mail.
· Prepare and manage routine correspondence
· Enhance and implement administrative systems as and when needed to increase efficiency
· Review and summarize miscellaneous reports and documents, preparing background documents as necessary
· Effectively design, maintain, and update company filing systems
· Ensure protection, security and confidentiality of all files, records, and reports
· Perform any other ad hoc tasks as required
· Logging all incoming mails, premium cheques, and claim forms from Media One and couriers.
· Preparing Local Purchase Requisition Form for all the stationeries required in the office
· In charge all outdoors work like depositing all the cheques to the bank, payment of bills and passport verification.
· Helping the reception desk for dispatching EOC, BT’s (settlement advised) for all the client, clinic, hospitals and pharmacies.
· Delivering all the documents, cheques, policy
· Ensure all the stocks are kept properly and checking all the balance what we required.