United Seas Marine Services LLC Looking for Executive Secretary at Sharjah Full Time

Executive Secretary Vacancy at Albuhaira Marine Services LLC

Greetings from Albuhaira Marine Services LLC. We are a newly established company in Sharjah, brought to life by a dedicated team with extensive experience in marine activities and fuel bunker supply. We are committed to setting a high standard in the maritime industry, and we believe in the power of a solid team to lead us into the future.

As we embark on this exciting journey, we are eager to build our team and seek a highly organized, efficient, and dedicated Executive Secretary to join us. This role will be pivotal to our operations, and the ideal candidate will have the opportunity to contribute significantly to our growth.

Key Responsibilities.

• An Executive Secretary is often the point person for office operations, providing administrative support, managing schedules, and assisting with project coordination.
• Managing executive schedules includes organizing executives meetings, appointments, and travel arrangements.
• It may also involve coordinating with other companies or departments to align schedules.
• Administrative Tasks: Executive secretaries often handle office tasks such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
• Communication Management: They may be tasked with managing the flow of information to and from the executive, including correspondence and phone calls. This could also include screening phone calls, redirecting calls, and taking messages.
• Meeting Preparation and Minute Taking: Executive secretaries often prepare materials for meetings and take minutes during sessions. They may also be responsible for distributing minutes and following up on action items.
• Confidentiality: As they are privy to sensitive information, maintaining privacy and managing sensitive files and information is crucial to the role.
• Project Management: Depending on the organization, they may also manage or assist with projects, track deadlines, and ensure all materials are prepared on time.

Experience:

Proven Experience: Having experience in an administrative role, particularly as an executive secretary, administrative assistant, or in a similar position.

Technological Proficiency: familiarity with office gadgets and applications (e.g., e-calendars and copy machines), Proficiency in MS Office, and the ability to pick up new software quickly.

Strong Communication Skills: Excellent written and verbal communication skills in the language(s) of the organization.

Organizational Skills: Ability to handle multiple tasks, prioritize, and organize work to meet deadlines.

Problem-Solving Skills: Taking initiative, being proactive, and solving problems effectively and efficiently.

Qualifications:

Educational qualifications in business administration or related fields can be a plus.

At Albuhaira Marine Services, we provide an environment that encourages continuous learning and growth with competitive compensation packages.

We will love to hear from you if you are a proactive, professional, and motivated individual ready to take on a challenging role in a dynamic start-up. Please apply through LinkedIn.

Albuhaira Marine Services is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

For more information about Albuhaira Marine Services, please visit our website at www.albuhairmarine.com

Join us as we navigate the waters of the marine industry towards a bright and prosperous future!