Description:
A Dubai-based trading company is urgently seeking a highly organized Receptionist (FEMALE) to provide professional and efficient management of the front office desk as well as carrying out multiple clerical duties when needed.
Cooperate with office staff to maintain proper interaction and a friendly environment within the office.
Duties & Responsibilities:
Receptionist functions
Receive visitors and clients at the front desk by greeting and welcoming them
Direct visitors and clients to the appropriate person and announce them appropriately
Maintain office security by following safety procedures and controlling access via the reception desk
Tour the visitors in the office and show the facility when required
Offer tea/coffee & water and serve when required
Provide basic and accurate information in-person and via phone/email
Answer all incoming calls and handle caller’s inquiries if required
Re-direct calls as appropriate and take adequate messages
Record calls and inquiries
Schedule meetings and appointments when requested
Ensure reception area is tidy and presentable, with all necessary stationery and materials (e.g., pens, forms and brochures)
Office support functions:
Reply to emails as directed
Receive, sort, and distribute daily mail/deliveries
Perform clerical receptionist duties such as filing, photocopying, transcribing, and faxing
Keep inventory of front office supplies and request for orders
Assist in the planning and preparation of meetings and seminars
Receive payments, sign for deliveries when necessary, and notifies recipients
Pick up and deliver the mail when required
Respect confidentiality in discussing clients, staff, and organisational matters
Assists in other duties as needed and directed
Complete tasks correctly and on time
Use equipment and materials according to policy
Requirements:
1) The candidate should be available in Dubai for an interview
2) Fluent business English is a must. Any additional language like Spanish or German would be beneficial.
3) Customer service oriented
4) 1-2 years of experience in the same position
Interested applicants may forward their CV and 1 professional photo
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