Tips and Toes Middle East Hiring for Department Coordinator Job at Dubai Full Time

Job Title : Department Coordinator

Reporting To: Retail Category Manager

Department: Retail Category Management

Purpose of Position

• Serves as lead facilitator for department planning and decision making and is responsible, within defined scope, for the day-to-day operation of a department.
• Be the point of contact by linking Key stake holders, internal departments, and customers.
• To support the department with data management and coordination with other key departments and stake holders.
• Help the Retail Category Manager and other colleagues in the department in organizing events as and when required
• Follow up and collect details or data from suppliers, vendors or internal departments as per set timelines.
• Ensure complete support and coordination to the department peers in order to achieve the department goals and targets.

Qualifications Required

• High School Degree / Graduate

Experience Required

• 2 Years of experience (Preferably)

Auxiliary Requirements

• Time management and ability to meet deadlines
• Excellent verbal and written communication skills
• Ability to multitask
• Problem-solving skills
• Proactivity and self-direction
• Strong Interpersonal skills
• Good Data Management Skills
• Effective Calendar Management Skills
• Excellent Follow up skills
• Proficiency in MS Office Suite & Outlook.
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Professional discretion and confidentiality

Key Responsibilities

• Analyze and coordinate daily department activities to achieve established goals.
• Maintain department calendar and ensure to meet deadlines.
• Greeting visitors/vendors/Clients and directing them to the appropriate parties.
• Handling basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
• Prepare meeting agenda, schedule departmental meetings and distribute minutes.
• Coordinate and organize department related special events.
• Assist in budget preparation and expense management activities.
• Assist Manager in scheduling conference calls / meetings and making all arrangements including travel as per need.
• Supporting department employees by facilitating interdepartmental communications and interactions between internal and external parties.
• Prepare and maintain the expense reports for freelance team as and when needed
• Maintain all department information, confidential and secure.
• Respond to work requests from department staffs in timely and accurate manner.
• Assist Manager in preparing and maintaining meeting materials, business presentations and other department files.
• Adhere to company policies and regulations
• Provide general administrative and clerical support.
• Call for messengers and ship packages when necessary
• Perform data collection, analysis and reporting to Manager for decision making purposes.
• Analyzing and coordinating the overall department activities to achieve its targeted goals.
• Draft letters, correspondence, memos, charts, documents, tables, graphs, and plans as requested.
• Create and execute PowerPoint presentations for training and analysis purposes.
• Maintain positive working relationships with department staffs and customers.
• Perform ad-hoc duties as assigned by Manager.
• Working one on one with retail sampling team and gather trail data and analysis

Job Type: Full-time

Salary: AED4,500.00 – AED5,500.00 per month

COVID-19 considerations:
Wear mask and observe safe distance

Ability to commute/relocate:

• Dubai: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Department Coordinator: 2 years (Preferred)