Teef Najd Group | مجموعة طيف نجد Looking for Senior Human Resources Specialist at Saudi , Riyadh Full Time

For Saudis only

Job Description

THE ROLE

The Human Resources Specialist is responsible for all aspects of the employee lifecycle from onboarding to offboarding for our Saudi based employees, ensuring excellent client service to our employees and smooth HR operations across all areas including HR compliance matters, managing HR & Immigration portals, end to end immigration processes, service provider management, and responding to daily inquiries.

This is an exciting opportunity for an experienced HR professional as you will manage a varied workload, ranging from day-to-day queries from employees and line managers in Saudi Arabia and dealing with a diverse array of HR matters. You will be given the opportunity to work on a range of projects, and work alongside colleagues in the Middle East region.

Responsibilities

• Responsible for working closely with the Middle East Human Resources Manager with regards to all HR operational tasks throughout the employee lifecycle (including onboarding, offboarding, payroll, engagement, and insurance, etc..) for all our Saudi based employees, ensuring a positive employee experience.
• Execute accurate and timely processing of payroll for the KSA offices on monthly basis, working closely with Finance and HRSS.
• Collaborate effectively with Talent Acquisition and internal teams to ensure the smooth onboarding of new employees.
• Ensure internal policies, contracts, and processes are compliant with local labor laws and regulations and staying updated with regulatory changes to ensure the compliance of our offices locally including immigration-related processes.
• Regularly maintain and update the various HR systems and data both internally (such as workday and internal trackers) and externally (such as GOSI, Muqeem), and run relevant reports as required.
• Assist the Human Resources Manager in developing and implementing HR policies and procedures in accordance with local labor laws and regulations.
• Administer employee benefits programs such as medical insurance and pension plans.
• Assist in preparing and analyzing HR-related reports.
• Manage employee relations matters, and grievances, and escalate when necessary to the Human Resources Manager.
• Participate in ‘Responsible Business Strategies’ initiatives in Saudi Arabia.
• Coordinate and execute end-to-end immigration processes for our employees and their dependents providing quick, efficient, and reliable services for all Government-related tasks such as employment permits, entry visas, medical examinations, salary certificates, and other miscellaneous jobs related to Immigration.
• Conduct compliance assessments, provide expert advice, set clear process and requirements guidance, and handhold employees through the immigration process from communication kick-off to execution.
• Identify key issues that may impact immigration formalities such as travel plans, dependants, and health issues, to ensure the employee is updated on the status of each application and anticipated issues or timelines. Identify key issues that may impact immigration approvals or successful security clearance.
• Process cancellation for exiting employees and assist in coordinating an efficient exit process.
• Work with Finance for immigration portal top-ups ensuring sufficient funds for the facilitation of immigration processes.
• Prepare employee letters including salary certificates and NOCs.
• For employees hired externally, coordinate, and facilitate relocation support including analysing the requirements such as duration of covered accommodation, and liaising their travel, temporary accommodation, and other relocation benefits administration.
• Work with the broader Middle East team on projects to provide enhancements in the HR department and improve the employee experience.
• Maintain accurate records of employee documents and receipts for HR-related expenses including immigration-related invoices

Qualifications & Experience

• Strong understanding of immigration law in Saudi Arabia
• A strong, collaborative communicator – verbal and written
• Excellent organization skills and comfortable working in a fast-paced environment
• Excellent accuracy and attention to detail
• A curious mindset with the motivation to continually look for and implement improvements
• Demonstrates business acumen and the ability to understand key Firm financial metrics

Flexible and resilient, with the ability to positively overcome challenges