Starlink Looking for Document Controller at Qatar Full Time

Major Responsibilities

• Create spreadsheets and reports to organize the process of scholarship/sponsorship and to make information more accessible for the department’s team.
• Implement the approved pathway to continuously follow and update the sponsored student’s files and information.
• Arrange for the meetings with different stakeholders and partners with proper minute taking.
• Work with the Academic Affairs team to review, edit and maintain reports.
• Organize and maintain office files with an effective and accessible filing system of digital assets.
• Ability to enter the collected data from different research projects into relevant software’s under the supervision of the head of department or the Subject Matters Expert.
• Proof and review any official communications and documents with stakeholders or partners before submission.
• Prioritize and schedule work effectively, anticipating problems and adjusting the allocation of resources and time accordingly.
• Prepare monthly department’s key achievement and milestones, expectations, and workflows to ensure a smooth process in responding to any inquires or reporting with an on-time delivery.
• Liaise with different departments to ensure the completion of the scholarship/sponsorship requests, study extension or study leave requests.
• Any other reasonable duties as required by the Head of Academic Affairs.

Skills

Requirements

• Bachelor’s degree or higher in Computer Science, Business Administration or similar field.
• Minimum of 3 years of experience in an administrative role, preferably in a healthcare field.
• Preferred ability to organize and preserve paper documents, work closely with Subject Matter Experts with an effective communication with co-workers and across departments.
• Prior experience in office administration, coordinating meetings, prepare reports and presentations, minutes of meeting and responding to emails.
• Experience with MS Office and database applications.
• Excellent written and verbal communication
• Good interpersonal skills
• Knowledge and experience in working with budgets and create spreadsheets.
• Ability to working with key partners to maintain effective communication, office equipment and supplies, editing documents, and keeping files.
• Essentially, the Document Controller must observe:
• Strong interpersonal skills and experience of dealing directly with a wide
• variety of stakeholders and partners.
• Excellent time management and organization skills.
• Bilingual in Arabic and English language is a must (preference as business communication will include both languages).