Solidarites international Hiring for Information Management Coordinator Assistant at Amman, Jordan Full Time

Under the supervision of the Information Management Manager, He/She is responsible for ensuring compliance with procedures linked to proper Information and data management by the program and support teams.

He/she:

• is responsible for the creation of tools specific to each program for the collection, processing, analysis, visualization, sharing and archiving of data.
• provides technical support on information and data management tools and ensures their proper use by program teams.
• ensures the quality of data collected in the field
• Supports on reporting to indicators in coordination with MEAL, Program and IM teams
• produces visuals following data processing, in support of program and MEAL teams
• Support IM coordination teams on IM strategic tasks when requested by IM Manager

​GENERAL FUNCTIONS

Reporting & Internal Communication

• Ensure Data quality through prompt reporting to the Information Management Coordinator any problem or information having an impact on the activities or reporting
• Develop and/or contribute to the analysis and creation of products based on programme data, in collaboration with the MEAL and program teams, before sharing and disseminating them to the field teams.
• Participate in general meetings, working sessions, and contribute to the situation report drafting.
• Under Management request, participate in specific ad-hoc reporting or data provision exercise.

TECHNICAL FUNCTIONS

Information, Data Management and program tools

• Apply the procedures associated with the proper management and security of programme and support data, in compliance with the cycle of the responsible data.
• Designing and developing tools and databases (e.g. encoding and testing of questionnaires, adapt PMs Databases for the reporting requirement), based on the support, program & MEAL activities implemented in the field
• Simplify and/or improve existing tools when possible.
• Facilitate access to program data in remote project and/or team management (e.g. OwnCloud good practices)
• Create, update and deploy questionnaire on the field in link with the program & MEAL team (Kobo forms)
• Cross check and clean data collected from the field, ensure regular updates of databases and solve eventual discrepancies
• Be responsible for the archiving and backup of programme information (paper and computer)

Data visualization and mapping

• Produce visuals (dashboards or maps), from primary and secondary data, in response to requests made by the teams.
• Support analysis and decision-making by program and operational teams through relevant mapping of the humanitarian situation.
• Ensure that the results are shared with the people concerned (dashboard, maps) 
• Participate in the internal reporting of the mission in supporting the edition of the Mission Sitrep

Technical support to relevant SI teams

• Identify technical training needs (data entry, mobile data collection, GPS use, data visualization, mapping)
• Contribute to Conducting Capacity needs assessments and draft capacity building plans related to IM needs
• Create training material based on capacity needs assessments conducted
• Contribute to conducting IM Capacity building trainings to relevant staff
• Provide technical and methodological support to programme teams in the creation and use of tools for data collection, monitoring, export, management and storage

Requirements

• Excellent computer skills
• Ability to work autonomously while maintaining a dialogue with the different teams (proactive approach)
• Ability to pay attention to details
• Previous experience with mobile data collection (ODK, ONA, KOBO…)
• Previous experience in data analysis (Excel, Power BI, Tableau…)
• Previous experience in mapping (GE, QGIS, ArGIS…)
• Precious experience in producing reports

Technical skills

• Understanding data governance principles and ensuring that data is handled in compliance with relevant regulations and policies.
• Proficiency in creating and managing data models to represent the structure and relationships within data.
• Knowledge of data integration techniques and tools to ensure data flows smoothly across systems.

Joining Date: ASAP