Log In
Sign Up
Job Description Manage and control project documentation in accordance with project procedures Ensure identification of documents and compliance with standard templates and format Perform quality and compliance checks on all documentation received and before issuing. Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording. Ensuring all metadata is supplied and properly registered into the system. Providing Document Control support to project team members in retrieving documents Register the receipt of documents from contractors Transmit documents to internal and external parties for review and information Transmit the comments on documents back to originators Ensure that all issued project documents are correct in accordance with document control procedures Maintain document filing & retention system for hard copy and electronic originals of documentation Keep up to date all incoming and outgoing submittal and correspondence logs. Assist with queries on documentation requirements and submissions Hand-over of documentation to the Client Document Controller Close out and archive project at end of shelf life Possess good knowledge in document control and management processes and standards Mature, proactive, take initiative and well organized Systematic and able to work under pressure Meticulous and able to follow through with tasks promptly Able to work independently as well as in a team Proficient in MS Office applications (Excel, Words and PowerPoint) Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous Arabic translation advantageous but not essential. Middle East Experience is essential Possess good knowledge in document control and management processes and standards Mature, proactive, take initiative and well organized Systematic and able to work under pressure Meticulous and able to follow through with tasks promptly Able to work independently as well as in a team Transportation allowance Medical and life insurance cover Annual leave Medical and life insurance cover Company gratuity scheme Discretionary bonus scheme Annual flight allowance to point of origin
to join our team to work on newly awarded projects across varying sectors and various locations within UAE for a site-based role. This is a fantastic opportunity to be part of a growing team on high profile projects within in Saudi Arabia.
Job Description
Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
Min 1 – 3 years relevant experience in a similar role in Document control and record management
Must be able to communicate confidently in both written and spoken English.
-
Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
- Attend the Saudi National Training Programme, Document Control workshops and relevant training sessions
- Manage and control project documentation in accordance with project procedures
- Ensure identification of documents and compliance with standard templates and format
- Perform quality and compliance checks on all documentation received and before issuing.
- Responsible for the collection, distribution, and storage of controlled documents, including being watchful of documents moving in and through the project to validate correct processing and recording.
- Ensuring all metadata is supplied and properly registered into the system.
- Providing Document Control support to project team members in retrieving documents
- Register the receipt of documents from contractors
- Transmit documents to internal and external parties for review and information
- Transmit the comments on documents back to originators
- Ensure that all issued project documents are correct in accordance with document control procedures
- Maintain document filing & retention system for hard copy and electronic originals of documentation
- Keep up to date all incoming and outgoing submittal and correspondence logs.
- Assist with queries on documentation requirements and submissions
- Hand-over of documentation to the Client Document Controller
- Close out and archive project at end of shelf life
Min 1 – 3 years relevant experience in a similar role in Document control and record management
Auxiliary Requirements
- Must be able to communicate confidently in both written and spoken English.
- Proficient in MS Office applications (Excel, Words and PowerPoint)
- Experience working with an Electronic Document Management System (EDMS) and SharePoint is advantageous
- Arabic translation advantageous but not essential.
- Middle East Experience is essential
Core Competencies
-
Plan, allocate and evaluate workload to meet project requirements through effective time management skills
- Adaptable to change
- Strong communication skills, good understanding of English and good written grammar
- Ability to use initiative and provide practical solutions to complex issues, proposing areas for continual improvement
- Encourage teamwork to develop and maintain an effective team environment
- Detail-Orientated, ability to work accurately and efficiently
A competitive salary
