Siemens WLL Hiring for Team Assistant – Siemens Digital Industries Qatar Job at Doha Full Time

Job Family: Administration & Support

Department: RC-QA DI

Location Assigned: Doha, Qatar

Areas of Responsibility: Qatar

Responsibilities

• Proactively drives and executes all administrative tasks required to run and grow the local office
• Organize activities such as customer meetings, local conferences, trade fairs, periodic events for both internal and external.
• Answer telephone calls, write e-mails and letters, take messages, respond to questions, and direct caller to partners and customers
• Schedule resources such as people, meetings, appointments, rooms, and equipment
• Organize, plan and book business trips and handle expense claims
• Prepare and compose complex memos, documents, and other correspondence
• Prepare presentations, reports, spreadsheets, and other docs
• Maintain database filing systems and controlled documents
• Implement and manage processes in line with company policies and directives
• Overseeing the procurement of new hire equipment, pre-onboarding and offboarding, and setup, with the support of IT and People Operations.
• Supports Commercial topics such as PO creation/revision, Customer and Vendor creation, maintaining asset lists, etc.
• Supports Sales topics such as preparation of prequalification documents, tender submissions, arranging meetings and customer trainings.
• Organize customer relationship activities (promotional & new year gift items, Events, NPS..etc.)
• Maintain and update customer information in CRM Tool based on Sales Team inputs.
• Support in creating necessary Business slides such as strategy slides, Business Review meetings..etc.
• Support in Marketing activities such as references, social media campaigns, webinars..etc.

Qualifications

• At least 3-5 years of experience in administration or office management
• Possess good organizing and scheduling skills
• Fluent written and spoken English
• Good interpersonal skills
• Experience in Microsoft programs (Word, Excel, PowerPoint)
• Excellent networking and communication skills
• Must be able to work independently in a fast-paced environment

Notes

• Position will be reporting to Country Head of Digital Industries in Qatar.

Organization: Digital Industries

Company: Siemens W.L.L.

Experience Level: Experienced Professional

Job Type: Full-time