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Job Description
Executive SecretaryWe are currently seeking for an enthusiastic and committed individual with exceptional communication skills that prides herself on her ability to deliver extraordinary levels of service and provide creative solutions. As an Executive Secretary you are responsible to provide a full range of executive secretarial and administrative support activities for the General Manager, inclusive of highly confidential and sensitive matters to ensure smooth operation of the executive office, whereby your role will include key responsibilities such as: ? Ensure all outgoing correspondence is typed, proof read and dispatched to the highest possible standard ? Compose and prepare routine correspondence and prepare simple interpretation of documents / correspondence if requested ? Review all incoming mail and prioritize before forwarding to the General Manager ? Act on routine standardized correspondence and inform the General Manager accordingly e.g. requests for membership, accommodation, brochures, etc. ? Keep calendar constantly updated to facilitate appointment and meeting schedules ? Establish and maintain various filing / records / database of business contacts, trace pending items and follow up as appropriate ? Compose letters on behalf of the General Manager ? Attend meetings, record, write and distribute the minutes and follow up on action items ? Organize travel and external business trips on behalf of the General ManagerSkillsEducation, Qualifications & ExperiencesYou should ideally have a college diploma in secretarial training and relevant previous experiences. You must also have fluency in both written and spoken English and the ability to take sufficient notes at a meeting to prepare record of events. Computer literate and sufficient typing skills to complete 60wpm accurately will be highly regarded.Knowledge & CompetenciesThe ideal candidate will be courteous, able to work with minimal supervision, be discreet and capable of dealing with a high level of confidentiality. You are an extremely proactive and ?switched on? person with an outgoing, charismatic and approachable character. You will work well under pressure in a fast paced environment and be a great team player with a concern for quality, while possessing following additional competencies: Understanding Hotel Operations Adaptability Customer Focus Drive for Results Effective Communication Planning for Business Supervising People Supervising Operations Teamwork Understanding Differences Job Location Manama, Bahrain Residence Location Australia; Canada; Great Britain (UK); Ireland; New Zealand; United Kingdom; United States Located in the heart of Manama?s bustling financial district, Downtown Rotana is ideally situated for both business and leisure travellers within walking distance of local businesses, historic sites and the famous shopping hub of Manama Souq. Bahrain World Trade Centre and Bahrain Financial Harbour are only a few minutes? walk away and Bahrain International Airport is just a 20-minute dr… ive. The 26-storey hotel boasts floor-to-ceiling windows throughout offering commanding views of the city. All 243 rooms and suites are furnished to the highest degree, giving guests the cosiness and warmth of home, as well as the splendour and modern five-star that can only be offered at Rotana. Four distinctive food and beverage venues including Teatro Downtown bring an elevated dining experience to the city. In addition 1,250 sqm of meeting space including a ballroom with natural daylight and a spacious pre-function area, seven meeting rooms and a business centre provide meeting and event solutions for all requirements. Guests with recreation in mind can access Bodylines Fitness & Wellness Club, exercise in the fully equipped gym or take a dip with a view in the rooftop swimming pool. 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