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Job Description
The COO office Manager is responsible for Maintaining the COO image with his superiors and protect his interests along with maintaining a good relationship with the team, supporting the COO’s needs., manage the calendar, emails, filing, and the day to day workflow and maintaining the COO Office confidentiality
ROSHN is a national real estate developer powered by the Public Investment Fund, committed to delivering high quality communities to the Saudi citizens.
OUR VISION
We will deliver homes to thousands of people across the Kingdom of Saudi Arabia and create improved standards of living for all, working in partnership with the very best organizations their respective fields. The construction of high quality, prosperous places, blending state-of-the-art design and development methods with local culture and tradition will strengthen and enrich our country s socio-economic fabric, in line with Vision 2030.
OUR VALUES
Delivering through teamwork is our core strength. We are united by our common goals and commitment to work as one to achieve them and deliver against our promises. We care about and respect our customers, our partners and the neighborhoods we build. We attach great importance to both the beauty and the heritage of our places and to the quality of life they offer for all people who enjoy a ROSHN home
OUR PEOPLE
We are only as good as our ability to deliver on our promises and our ability to deliver comes down to the people we employ. We are a highly skilled, experienced and talented team. As an ambitious company we employ only the best people, and attach great value to their skills, expertise and potential. We have built a team capable of producing the creativity, big ideas and solutions to deliver desirable neighborhoods where the people who live there will shine.
Bachelor s degree or 5+ relevant work experience.
1. Develop operational plan for COO office operation with applicable budget estimates
2. Cascade annual strategy and plan into weekly/ monthly plans
3. Develop and review office policies and procedures for contouring daily operations
4. Identify resources and delegate tasks for facilitating smooth day-to-day operations ensuring effective resource utilization and adherence to plans
5. Follow up on allotted work, check on progress of pending matters to ensure timely reply, action or completion
6. Accountable for executive support to the COO
7. Administer and supervision maintenance of the calendar of the COO and schedule appointments
8. Supervise/ Prepare agendas, notices, and assist in preparing minutes and resolutions of the meetings ensuring accuracy and proper time management
9. Supervise/ Organize travel plans, events, meetings or conferences by making suitable arrangements
10. Review and route COO correspondences basis importance
11. Draft letters, communications, or documents on COO s behalf
12. Maintain or supervise maintenance of office files and other documentation to keep information up-to-date and ready to use as needed
13. Coordinate with all company departments to meet the COO needs 14. Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems
15. Lead the operations of the department as assigned, whilst effectively leading and guiding members of senior management as well as building and sharing a strategic vision that others can aspire and commit to
16. Establish the required performance standards within the department, ensuring effective cascading to respective teams and management of adherence to them
17. Supervise and review performance of individuals in the team
18. Give direction and leadership towards the achievement of the division s strategy, annual goals and objectives
