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Title: Awards and Communications Officer – Temporary (Short-term Position)
Department: Grants/ Awards Unit
Location: Amman – Jordan Country Office
Reporting to: Awards and Partnership Manager
Position Summary.
Relief International (RI) Jordan is seeking for a talented, passionate, and highly motivated individual to work with and support our Awards Management Unit. The Awards and Communications Officer will ensure quality and timely management of donor and internal reports, support grant opening / close out processes and collaborating with program team on program development activities.
ESSENTIAL RESPONSIBILITIES AND DUTIES
Awards and Grants Management
- Support the Awards and Partnership team to call, organize and coordinate essential life-of-awards events, including Kick-off, grants review, and close out meetings.
- Coordinate and support award Close-out process in close coordination with CO Senior Compliance Office as well other relevant functions.
- Maintain a grant filing system for all grants, including agreements, proposals, waivers, revisions, reports, etc.
- Support on reporting the ad-hoc and donor reports for both SDC and PRM. In line with the SOPs collecting the needed inputs and revising the reporting inputs to produce the initial draft.
- Coordinate with programs and technical teams to ensure deliverables, milestones, and reports are completed in a timely manner.
- Update the awards tracker on a monthly basis. Carry out pre-award assessments of potential new sub grants
Program Development and research:
- Support the program director and awards manager in the development and drafting of concept notes, full proposals, modification requests, and supporting documents according to the program management tool.
- Supporting the development of partnership processes. i.e., supporting the due diligence, which includes the close follow-up with the different departments to complete the process in timely manner.
Communication and information management:
- Support the Awards Manager in the development of communications materials – such as program briefs, presentations, human interest stories etc.
- Support the development of communication and visibility plans and follow up with relevant staff on progress. I.e. events visibility plans.
Safeguarding:
- Uphold and promote RI’s commitment to ensuring the safeguarding and safety of the vulnerable communities we serve.
- Ensure that your behaviour inside and outside of work promotes the values outlined with RI’s code of conduct and safeguarding policies.
- Consistent with RI’s safeguarding and protection policies.
- Contribute to ensuring that all those who come into contact with Relief International staff and the communities we serve can be trusted to work safely with them.
- Ensure your job-related activity and practice is compliant with safeguarding standards.
QUALIFICATIONS & SKILLS REQUIREMENTS
This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
- Bachelor’s degree in international development, communications, journalism, social sciences, or related field in alignment with the relief and development sectors. (Masters is a plus).
- Familiarity with donor regulations, ability to understand and adjust to the donor contractual requirements.
- 1-2 years’ experience in communication, reporting, documentation, publication in relation to INGO/Humanitarian sector.
- Excellent written and spoken English skills.
- Demonstrated ability to manage multiple priorities, deadlines, tasks efficiently.
- Have experience in research, writing and drafting documents
- Strong attention to detail, and excellent analytical, writing and synthesis skills.
- Be computer literate in standard software applications including MS Suite (Word, Excel, Power Point).
- This position will require a demonstrated ability to achieve results in a demanding and fast paced environment.
RI Values:
We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.
We value:
- Inclusiveness
- Transparency and accountability
- Agility and innovation
- Collaboration
- Sustainability
All RI staff, volunteers and interns must adhere and respect these values.
Professional Standards:
All Relief International members (staff, volunteers, and interns) are committed to the RI policies such as, RI Code of Conduct, Child Protection Policy, Reporting Conflict of Interest, Reporting Misconduct, Reporting Sexual Exploitation and Abuse. All newcomers are expected to adhere to all these policies.
