Description:
The ideal candidate for the Operations Coordinator position will be responsible for day to day activities in operations which includes operators handling and assisting operations team on a daily basis to ensure the smooth process.
Key responsibilities:
Daily duties may include the following activities:
Operations:
Keeping all operators and workshop workers documentation (Passports, visa, emirates ID, TPIs, Licenses) safe and organized soft copies as well as hard copies.
Keeping workshop documents Up-to-date, schedule and arrange renewals.
Preparing and sending documents (Operators/Equipment’s) to the customer representative when required.
Updating and monitor operator’s daily movements and attendance.
Timesheet’s verification and preparing salary payrolls as well as workshop workers payroll.
Resolving grievances regarding operators and workshop payroll.
Preparing, maintaining and organizing operator’s vacation calendar.
Prepare NOC letters, forms, incident reports, warning notices, logs (accommodation & Safety Inductions), and PPE request forms and arrange deliver PPE’S to the operators.
Respond to the customer e-mails with coordination with operators in charge and workshop manager.
Preparing operators evaluations schedule and get evaluation from operators in charge and keep in file.
Maintaining hard copies record of each operator. (Passport, Visa, EID, Insurance, photo and certificates and other related documents)
Updating and monitoring special permits such as road permits, site access and exit passes, Military permits for the Machineries and report to the concerned departments for the renewal.
Keeping TPI certificates of machinery Up-to-date, renewals and new certificates issuance.
HR:
Handling of HR related tasks such as visa renewal evaluation documentation, vehicle handover, leave applications, salary increment letters, joining and re-joining forms and offer letters.
Looking after new visa & visa renewal application forms schedule (payment requests & follow ups with PRO).
Keeping staff’s file and documents records up-to-date both in soft and hard copies.
Assisting HR team in on day to day basis.
Qualifications:
Must be fluent in English and Hindi/Urdu.
Holder of Bachelors or equivalent degree.
UAE driving license is preferred.
1-3 years’ relevant experience in rental equipment industry is preferred.
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