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Job Description :
Company
Our client is one of Saudi Arabia’s leading companies in the field of facility management, construction, trading and investment. They are currently looking to hire an Executive Secretary for COO to be based in Saudi Arabia.
Company
Our client is one of Saudi Arabia’s leading companies in the field of facility management, construction, trading and investment. They are currently looking to hire an Executive Secretary for COO to be based in Saudi Arabia.
Duties & Responsibilities:
- Work closely and effectively with COO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
- Assist in managing communication of the COO, including coordinating calendars, emails, phone calls and in person meetings as needed, maintaining confidentiality as appropriate.
- Researches, prioritizes, and follows up on issues and concerns, as assigned by COO, assisting in determination of appropriate course of action, referral, or response.
- Maintain high-level understanding of interdepartmental process as to assist in facilitating appropriate communication.
- Maintain basic knowledge of day-to-day processes of departments under the COO, to assist in resourcing as needed.
- Maintain effective relationships and communications with departments outside of the Office of the COO.
- Coordinate budget activity through tracking, reconciling and processing: payment requests, credit card purchases, reimbursement claims and budget reports.
- Coordinate departmental events and provide logistical support.
- Provide project management support for complex planning and execution of COO related initiatives.
- Prioritize conflicting needs handles matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
- Perform other tasks as may be necessary to facilitate the work of the COO.
Qualification & Requirements:
- Previous 5 years experience as executive secretary or similar administrative role
- In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
- Familiarity with basic research methods and reporting techniques
- Excellent organizational and time-management skills
- Outstanding communication and negotiation abilities
- Fluency in both Arabic and English languages
- Integrity and confidentiality
- Female Saudi Nationals only
