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Description:
Platinum Medical Group is looking for Office Administrator Secretary to join to our team.
Job Responsibilities:
Oversee and support all administrative duties in the office and ensure that office is operating smoothly
Manage office supplies inventory and place orders as necessary
Perform receptionist duties: greet visitors, and answer and direct phone calls
Receive and sort incoming mail and deliveries, and manage outgoing mail
Provide other administrative support as necessary, including
Scheduling group meetings, maintaining calendars, doing research, and creating reports.
Organize and manage comprehensive diaries, travel and accommodation
Screening emails, responding and/or auctioning as required
Prepare expense claims and timesheets on a weekly basis
Screen phone calls and messages, and follow-up actions, referring to the relevant team member when appropriate
Prepare and revise documents including presentations, emails, reports, agendas and papers
Coordinate client events, internal and external, as required within MENA
Leadership and people development
Counsel, coach or mentor others in the secretarial community
Identify opportunities to improve work efficiency and effectiveness
Requirements
Bachelor’s degree
3-5 years of work experience in the similar role
Exceptional written and verbal communication skills
Intermediate in the use of Microsoft Office suites
Excellent attention to detail and ability to multi-task
Strong communication skills including telephone manner and interpersonal skills
A strong team member with an ability to work across multiple teams
Experience in a professional services environment is highly regarded.
Able to speak Arabic will be an added advantage
