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About Mercy Corps
Mercy Corps is powered by the belief that a better world is possible. To do this, we know our teams do their best work when they are diverse, and every team member feels that they belong. We welcome diverse backgrounds,
perspectives, and skills so that we can be stronger and have a long-term impact.
The Program / Department / Team
The Mercy Corps Finance Department is responsible for all financial functions in Amman, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance. The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures. In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.
The Position
Working in the Finance Department under the direction of the Subgrant Compliance & Capacity Building Officer, the Subgrant Compliance & Capacity Building Assistant is responsible for helping the Subgrant Compliance & Capacity Building Officer on monitoring sub-grants and sub-grantees to ensure compliance with the terms and conditions of the sub-grant agreement. The Subgrant Compliance & Capacity Building Assistant is also responsible for tracking sub-grants and sub-grantee requirements and for maintaining all sub-grant financial files.
Essential Responsibilities
STRATEGY AND PLANNING
1. Assist in Conducting sub-grantee pre-award assessments and recommend modifications to the sub-grant agreement and/or monitoring plan to lessen financial and compliance risks.
2. Assist the Subgrant Compliance & Capacity Building Officer in the preparation and review of sub-grant agreements.
3. Responsible for review of the projects sub-grantee financial reporting package, amounts, calculations and supporting documents, ensuring completeness, compliance with supporting documentation matrix and ensuring all transactions are eligible and well documented. After consultation with Subgrant Compliance & Capacity Building Officer, provide detailed feedback and guidance to sub-grantee finance focal points to make corrections and/or provide additional written information as needed to close financial reports.
4. Responsible for tracking timely submission of partners’/CBOs financial reports and payments to ensure timely
transfer of resources and avoid delays in implementation after reviewing the sub-grantees Request for payment
and reconciled with general ledger.
5. Assist his/her supervisor with following up on the subgrantees’ compliance issues and audits and document resolutions;
6. Assist in sub-grantee site audits and prepare site visit reports.
7. Responsible for maintaining Subgrant financial files in accordance with the Field Finance Manual and Subawards management Policy.
8. Responsible for recording sub-grantees reviewed reports in NAVIGATOR, review Subaward reports and report
to the Subgrant Compliance & Capacity Building Officer for any update required on the Subaward cards.
9. Assist in sub-grant close-outs ensuring that all requirements of the sub-grant agreement have been met and that sub-grant funds have been properly settled.
REGIONAL SYSTEMS AND SUPPORT FUNCTIONS
1. Work with partners/CBOs to identify capacity development priorities in financial management, reporting and organize trainings as required with Subgrant Compliance & Capacity Building Officer.
2. Provide support to partners/CBOs directly under the project through on-going support, coaching, and mentoring throughout sub-grant lifecycle and in line with agreed-upon capacity development plans if any in the spirit of partnership.
3. Collaborate closely with program staff to ensure capacity development support to partners/CBOs under the project is tailored, targeted and responsive to their organizational needs and priorities.
4. Assist the Subgrant Compliance & Capacity Building Officer in identifying solutions to issues faced by
partners/CBOs and develop protocols and procedures that are both compliant and contextually appropriate
as required.
5. Assist the Subgrant Compliance & Capacity Building Officer with development of partner’s/CBOs financial policies/procedures as required
OPERATIONAL FINANCE
1. Be familiar with the field finance manual, procurement manual and any additional MC Jordan policies;
2. Be knowledgeable and stay abreast of Mercy Corps financial sub awards policies and procedures and Donor regulations;
3. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
4. Other duties as assigned
HUMAN RESOURCES, SAFEGUARDING, AND DIVERSITY
• Support Mercy Corps global and regional initiatives for human resources, including safeguarding and diversity, and talent development.
● Collaborate with the people team to promote staff access to high-quality learning opportunities, with a special emphasis on national team member development.
● Assist with the onboarding of senior team members, ensuring they are set up for success and familiar with agency systems, procedures, and protocols.
RISK MANAGEMENT
● Engage and support countries across the region to ensure that adequate risk management systems are in place;
● Collaborate with country leadership to support preparedness and response to major disruptive events;
● Ensure compliance with security procedures and policies as determined by country leadership.
● Proactively ensure that team members operate in a secure environment and are aware of policies.
● Engage with country teams on the internal audit process to track findings and ensure country team compliance with IA findings and recommendations;
● Engage with country level Ethics and Assurance managers as well as the global Ethics and Assurance department to track and analyze trends and needs across countries;
Supervisory Responsibility
None
Accountability
Reports Directly To: Subgrant Compliance & Capacity Building Officer
Works Directly With: Project Officers, Manager, Coordinator, Project Team leaders and Finance staff if any.
Accountability to Participants and Stakeholders
• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our program participants, community partners, and other stakeholders, and to international standards guiding international relief and development work. We are committed to actively engaging communities as equal partners in the design, monitoring, and evaluation of our field projects.
• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring, and evaluation of our field projects.
• Team members are expected to conduct themselves in a professional manner and respect local laws, customs and MC’s policies, procedures, and values at all times and in all in-country venues.
Minimum Qualification & Transferable Skills
• One year or more of finance experience.
• A university degree in finance, accounting or a related business field is required.
• Good understanding of major international donor rules and non-profit accounting
• Advanced computer skills in MS Office programs, particularly Excel and Access.
• Strong analytical skills coupled with a solid understanding of financial and procurement systems; Prior
• auditing experience is considered a plus
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills
• Experience in granting is a plus and in auditing as well.
Success Factors
The ability to interact effectively with international and national personnel is required. A demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary. A high professional standard of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential. The ability to effectively monitor sub-grantee compliance. The Sub-grant Compliance Assistant must be willing to travel to Mercy Corps field offices, sub-grantee offices and project sites.).
Competencies
• Attention to Detail/accuracy
• Follow-up
• Integrity/Ethics
• Collaboration/Teamwork
• Action-oriented
Living Conditions / Environmental Conditions
The position is based in Amman, Jordan or other Middle East Mercy Corps locations and it requires up to 40% travel to support country programs, which may include travel to insecure locations where freedom of movement is limited and areas where amenities are limited. Housing for this role is in individual housing and staff will have access to good medical services and the living situation is of a high standard.
Ongoing Learning
In support of our belief that learning organizations are more effective, efficient and relevant to the communities we serve, we empower all team members to dedicate 5% of their time to learning activities that further their personal and/or professional growth and development
Diversity, Equity & Inclusion
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
Equal Employment Opportunity
Mercy Corps is an equal opportunity employer that does not tolerate discrimination on any basis. We actively
seek out diverse backgrounds, perspectives, and skills so that we can be collectively stronger and have sustained
global impact. We are committed to providing an environment of respect and psychological safety where equal employment opportunities are available to all. We do not engage in or tolerate discrimination on the basis of race, color, gender identity, gender expression, religion, age, sexual orientation, national or ethnic origin, disability (including
HIV/AIDS status), marital status, military veteran status or any other protected group in the locations where we work.
Safeguarding & Ethics
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether
team members, community members, program participants or others, are treated with respect and dignity. We are
committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN
Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct elearning courses upon hire and on an annual basis.
