ABOUT MERCY CORPS
Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions into action — helping people triumph over adversity and build stronger communities from within now, and for the future.
PROGRAM/DEPARTMENT SUMMARY:
Mercy Corps has been present in Jordan since the 2002, helping citizens work toward building a more peaceful and hopeful future. Mercy Corps has been addressing the humanitarian needs in Jordan through a diverse portfolio of development and relief programs.
The Procurement coordinator will work within the Procurement department unit which falls under Operations Department. The Operations department ensures that systems and practices needed for the healthy and efficient operational support is present for effective implementation of MC Jordan’s programs/projects.
GENERAL POSITION SUMMARY:
The Procurement Assistant is responsible for enabling excellence in micro and small procurement functions in Jordan, and co-facilitating the process for other types of procurements with his/her direct supervisor for up to 10 Mercy Corps projects. The Procurement Assistant will be handling daily progress on Purchase Requests coming to procurement department from all projects. The success of the programs will depend on a strong relationship between Mercy Corps procurement, program and finance teams. Building strong internal relations based on trust, competency, and ability to deliver is crucial. The Procurement Assistant will work closely with the Procurement Officer and the senior-level officers in the team to facilitate transparent flows of information, as well as to ensure accountability of on-time delivery of goods and services and proper planning from programs. The country program requires high-paced procurement to service a large development portfolio.
ESSENTIAL JOB RESPONSIBILITIES
Managing Small, Micro and Master-Agreement-Based Procurements:
Tenders Co-Facilitation:
Personal Leadership:
ORGANIZATIONAL LEARNING
As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve – we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.
ACCOUNTABILITY TO BENEFICIARIES
SUPERVISORY RESPONSIBILITY: None
ACCOUNTABILITY:
REPORTS DIRECTLY TO: Senior Procurement Officer or Procurement Coordinator
WORKS DIRECTLY WITH: Procurement Officer, senior-level Procurement staff, Procurement/Logistics staff, Program staff, Finance Team, Engineering Department, IT Department (Vendor Data Admins)
COLLABORATES WITH: Senior Procurement Officer and all MC logistics and operations team as required
KNOWLEDGE AND EXPERIENCE
SUCCESS FACTORS
The successful Procurement Assistant will be good at problem solving and self motivation, and has the ability to deliver successful programs while demonstrating excellent stewardship of donor funds and compliance with MC and donor regulations. S/he will maintain strong cooperative relationships with other departments and interact effectively with international and national personnel, while demonstrating the ability to multi-task, meet deadlines and process information in support of changing program activities. S/he will be able to live and work closely with a diverse team of individuals and be willing to travel regularly to Mercy Corps field offices, project sites and supplier premises. The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive on evolving and changing environments, and make effective written and verbal communication a priority in all situations.
COMPETENCIES
MECRY CORPS DIVERSITY STATEMENT
Achieving our mission begins with how we build our team and work together. Through our commitment to enriching our organization with people of different origins, beliefs, backgrounds, and ways of thinking, we are better able to leverage the collective power of our teams and solve the world’s most complex challenges. We strive for a culture of trust and respect, where everyone contributes their perspectives and authentic selves, reaches their potential as individuals and teams, and collaborates to do the best work of their lives. We recognize that diversity and inclusion is a journey, and we are committed to learning, listening and evolving to become more diverse, equitable and inclusive than we are today.
SAFEGUARDING & ETHICS
Mercy Corps is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants or others, are treated with respect and dignity. We are committed to the core principles regarding prevention of sexual exploitation and abuse laid out by the UN Secretary General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and to adhere to Mercy Corps Code of Conduct Policies and values at all times.